Administrative / Accounting Assistant

Title Financial Corp • Blackfoot, ID

8d

About The Position

This position reports to the Chief Financial Officer. The Administrative Assistant provides essential office support, including reception, clerical assistance, and support to the bookkeeping, trust accounting, and escrow staff. This role requires a strong understanding of company policies, procedures, products, and services. A professional and courteous demeanor, along with a customer-service-oriented approach, is essential.

Requirements

• Must be at least 18 years of age.
• Must have a valid driver’s license and have the ability to pass an MVR and background check.
• High school diploma or equivalent.
• Enjoys a fast-paced environment.
• Is very organized with attention to detail, has problem-solving skills, and the ability to meet deadlines.
• Can prioritize tasks and notify others when assistance is needed.
• Proficient computer skills, including Google or Microsoft Office Suite or related software, and has the ability to learn new programs quickly.
• Excellent interpersonal and customer service skills
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.

Nice To Haves

• Previous experience in an office, Title, Escrow, or Banking is a plus!

Responsibilities

• Assist escrow staff with various tasks, such as document preparation and file organization.
• Verify all the necessary1099 information has been received.
• Input data into the system as needed.
• Data entry of deposit details and taking deposits to the bank.
• Printing and sending out customer invoices/statements.
• Answer and direct phone calls.
• Greet and assist visitors.
• Manage incoming and outgoing mail.
• Maintain office supplies and equipment.
• Process orders and set up new accounts.
• Perform a variety of clerical duties, including filing, copying, and scanning.
• Assist with billing and invoicing for title insurance, closings, and credit services.
• Ability to operate a company vehicle or personal vehicle for company errands or training.
• Adhere to company policies, procedures, and industry regulations.
• Maintain accurate records and documentation.
• Other job duties as required.

Benefits

• Competitive benefits plan including medical, dental, and vision for company employees, with some contribution toward a spouse or dependent coverage.
• 401(k) with a competitive discretionary match
• Discount on closing fees
• Accident, hospital, and pet insurance plans!
• New employees accrue up to three weeks of Flexible Time Off.
• Eligible for 11 paid holidays from the first day of employment
• Volunteer time off to give back to their local communities.
• Company-provided employee assistance program
• Wellness program at no cost to employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees