Administration Specialist

SINGU • Paris Township, MI

1d • PLN 9,000 - PLN 11,000 • Hybrid

About The Position

We're looking for a well-organized Administration Specialist, who will keep daily operations running smoothly – from office management, through logistics and procurement, to business travel coordination and company event support. The role follows a hybrid work model, with 3 days a week in our Kraków office. At SINGU, administration isn't a back-office function. It's the operational backbone of the company. This is where employee experience begins and where reliable processes are built across our international organization. As an Administrative Specialist, you'll be the person who keeps daily operations running smoothly – from office management, through logistics and procurement, to business travel coordination and company event support. Your scope may evolve alongside the company's growth and your own competencies. We're looking for someone who works independently, thinks ahead, and takes initiative without waiting for instructions. If you enjoy bringing order and clarity to complex operations in a fast-growing international company, this role will give you the space to make a real impact.

Requirements

• Experience in administrative or office operations (required).
• Strong organizational skills and the ability to manage multiple tasks and priorities simultaneously.
• Independence, proactivity, and the ability to think ahead without waiting for instructions.
• Attention to detail and reliability when handling documentation, contracts, and data.
• Very good command of Polish (required) and English (C1)

Responsibilities

• Comprehensive office administration – responding to employee requests, managing domestic and international correspondence and shipments, ensuring smooth day-to-day office operations.
• Business travel coordination – booking transport and accommodation in line with company travel policy, preparing travel documentation, and supporting employees with ongoing booking changes.
• Procurement and logistics - placing office orders, managing stock levels, liaising with suppliers, and ensuring timely deliveries.
• Event and team outing support – coordinating logistics for company events and team outings, including reservations, catering, guest handling, and settlements.
• Documentation and systems – maintaining and archiving documents in DMS, data entry, handling administrative contracts, and tracking deadlines.
• Participation in administrative projects - cross-functional collaboration, status reporting, and active contribution to improving operational processes.
• International scope – you'll work as part of our Polish team with a global reach; over time, the role will also include supporting events and equipment for our teams in the UK, Cyprus, and Germany.

Benefits

• Salary range 7500 – 9000 gross (UoP) or 9000-11000 PLN on B2B + VAT
• The opportunity to be part of a fast-growing international SaaS company shaping the future of real estate operations.
• A role with real ownership and operational impact, where your work directly supports the efficiency of the entire organization.
• A collaborative and international environment, working with teams across multiple countries.
• The chance to improve and build processes in a scaling organization.
• A supportive culture built on adaptability, collaboration, and client focus.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed