Administration Manager - Oakland Depot Facilities
About The Position
ConGlobal is a leading expert in multimodal, industrial terminal operations with over half a century of experience in the intermodal industry. We are passionate about innovation and have operations across the U.S., Mexico, and Costa Rica, boasting the largest depot terminal network in North America. We leverage industrial operations insights and specialized technology to unlock value, increase operational efficiency, and drive down costs. We are currently seeking an Administrative Manager to join our Oakland Depot team, supporting all three local facilities. This individual will be responsible for overseeing daily administrative operations to ensure a smooth and efficient office environment. The role includes answering phones, providing exceptional customer service, performing data entry, and supporting the team with various administrative functions. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, team-oriented environment.
Requirements
- Previous administrative or office support experience required
- Proficiency in Microsoft Office and web-based data systems
- Strong typing and data entry skills
- Excellent written and verbal communication abilities
- Exceptional organizational, multitasking, and time management skills
- Strong attention to detail and ability to maintain accurate records
- Demonstrated strong work ethic and eagerness to learn
- Ability to work both independently and as part of a team
- Comfortable working in both office and yard environments when necessary
- Must pass a pre-employment background verification and drug screening
Nice To Haves
- Previous Depot experience preferred
Responsibilities
- Support general business operations through a wide range of administrative duties
- Manage calendars, schedule meetings, and coordinate internal communications
- Handle phone and email correspondence with professionalism
- Support local actions for incoming employees, including onboarding
- Manages local actions for safety compliance and local training
- Maintain client records, databases, and office filing systems
- Looks for opportunities for process improvement and documents those processes with SOPs
- Acts as the subject matter expert for all Oakland administrative functions
- Ensure office supplies are stocked and mail is sorted/distributed
- Uphold all ConGlobal rules, regulations, and company policies
- Responsible for damage report processing, including field verification in the yard
- Perform other administrative and operational tasks as assigned
Benefits
- medical/dental/vision benefits
- 401(k)
- paid training
- career advancement
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
