Administration Manager

Swissport International AG•Pinecrest, FL

30d•$70,000 - $85,000

About The Position

The Administration Manager is responsible for managing the administrative activities of the overall organization so that administrative staff, equipment, supplies, and other resources are used effectively and economically. The Administration Manager is also an integral part of the Finance and Payroll team and will provide ongoing support in the day-to-day functions of the team environment.

Requirements

1 to 3 years of experience in similar positions
University degree or proven track record
Have excellent verbal and written communication skills
Have professional phone etiquette
Self-driven and have high energy levels
Organized

Responsibilities

Manage the day-to-day operations of a variety of office services to ensure that the organization’s current and future administrative needs are met efficiently, reliably, and economically.
Liaise with functional or operational area managers to ensure that office administration policies, programs, and activities are appropriate for their current and future business needs
Research, evaluate, and recommend office supplies and equipment purchases to minimize costs and meet the organization’s business needs
Select, and manage ongoing relationships with external suppliers customers and develop a team to ensure that administrative activities are completed on time, according to established standards, and within established budgets
Accounts Payable (A/P) and Account Receivable (A/R) data entry
Billing/Invoice processing in accordance with customer contracts
Monthly A/P and A/R accruals
Monthly P&L review with variance detail and trending
Payroll entry/processing; review and analyze labor trends
Employee station support (uniforms, attendance, scheduling, etc.)
Customer interaction/correspondence
Driven, self-starter with minimum supervision
Proficient with Outlook & Excel
Must be able to meet deadlines
Other duties and assignments as requested by manager(s)