ADMINISTRATION FACILITY MANAGER - 55001086

State of Florida•OCOEE, FL

2d•$95,200 - $112,000•Onsite

About The Position

This position will oversee facilities staff development, daily operations, and maintenance of multiple administrative sites. It manages budgets, financial compliance, and capital improvement planning while ensuring all facilities meet safety, security, environmental, and regulatory standards. The position also directs vendor contracts, collaborates with internal and external stakeholders, and provides regular updates and strategic recommendations to the Director of Administration.

Requirements

Knowledge of management principles and practices
Knowledge of the methods of data collection and analysis
Ability to coordinate a consultative program designed to ensure the resolution of managerial and operational problems
Ability to determine work priorities and ensure proper completion of work assignments
Ability to communicate effectively
Ability to establish and maintain effective working relationships with others
Ability to assess budgetary needs
Ability to formulate policies and procedures
Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities
Ability to organize data into logical format for presentation in reports, documents and other written materials
Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work and other activities relating to the improvement of operational and management practices
Ability to conduct fact finding research
Ability to work independently
Ability to solve problems and make decisions
Ability to supervise
Ability to process information and make decisions
Must remain available to return to work during off duty periods and is required to respond to all building emergencies, quickly assess the situation, identify, and implement a corrective course of action to correct and resolve the emergency.

Responsibilities

Lead, supervise, and develop facilities staff, maintenance and support teams, and contractors.
Establish clear performance expectations and foster a collaborative, service-oriented culture.
Ensure team members receive ongoing training, including safety, security, emergency response, customer service, procurement procedures, and updated facility standards.
Manage day-to-day operations of the headquarters Complex, Boca Data Center, and other Administrative Offices.
Oversee preventive and predictive maintenance, repairs, inspections, and facility upgrades to maintain operational continuity and asset longevity.
Ensure all facilities meet performance, safety, environmental, and efficiency standards.
Develop and manage annual operating and capital budgets for facilities, ensuring alignment with Turnpike Enterprise fiscal policies.
Monitor expenditures, track project costs, ensure contract compliance, and maximize cost-efficiency across all facility operations.
Provide financial reporting and forecasting to the Director of Administration to support strategic decisions.
Has the authority to approve or make a purchase in excess the $35,000 threshold.
Incumbent has financial disclosure responsibility in accordance with chapter 112.3145 Florida Statutes.
Lead short- and long-term facility planning to support Turnpike operational needs and future growth.
Develop and oversee capital Improvement projects (CIP), renovations, space planning, equipment upgrades, and modernization initiatives.
Collaborate with engineering, operations, Information Technology (IT), Human Resources (HR), procurement, and leadership to align facility strategies with enterprise goals.
Provide life cycle replacement analysis and plan for all mission-critical systems and equipment.
Implement and oversee enterprise-wide safety procedures and emergency protocols, including evacuation plans, storm preparedness, and workplace safety programs.
Coordinate with security teams on access control, surveillance, building security, and threat response readiness.
Ensure all facilities comply with ADA requirements, building codes, environmental regulations, and FOOT policies.
Manage facility-related contracts, including janitorial services, landscaping, HVAC, security, construction, and specialized maintenance.
Develop scopes of work, evaluate bids, and monitor contractor performance to ensure quality deliverables and compliance.
Serve as the primary facilities liaison to internal divisions, district offices, executive leadership, vendors, and regulatory authorities.
Provide briefings, facility status updates, and recommendations directly to the Director of Administration.
Remain available to return to work during off duty periods and is required to respond to all building emergencies, quickly assess the situation, identify, and implement a corrective course of action to correct and resolve the emergency.