Administration Co-ordinator, Group Treasury

Scotiabank•Toronto, ON

4d•Onsite

About The Position

Ensuring efficient and effective execution of all administrative and accounting duties in support of the Group Treasury department and sub-groups, as required.

Requirements

Strong communication skills (verbal and written) to interact with a wide range of individuals in a wide range of situations, which often require diplomacy, discretion, and maintenance of confidentiality at all times
Good typing skills and a good understanding of MS Word, Excel, and PowerPoint.
Must prepare accurately typed documents, memos, letters, reports, tables, presentations and spreadsheets.
Must work intelligently in an organized manner
Sound judgement and awareness of operational activities and responsibilities are essential to assess the urgency, confidential status and importance of all documentation, enquiries, and requests for the group
Effective team player who displays good organizational skills, ability to self-start, can manage through change effectively, and positively contributes to a team environment

Nice To Haves

General knowledge of investment capital markets would be an asset.
Experience working with invoice processing and expense management systems (e.g., SmartBuy) is considered an asset

Responsibilities

Make travel arrangements and prepare travel itineraries including hotel booking, registration for conferences, etc.
Process expenses for team members and arrange for payment of invoices for department, ensuring proper charges/allocation and governance of expenses against the transit budget(s)
Assist with expense tracking and reporting
Proactively manage calendar appointments, schedule meetings, tracking of meeting attendees, book meeting rooms, organizing catering and equipment set-up as applicable
Type critical memos and letters in MS Word and prepare PowerPoint presentations
Accurately record and summarize meeting minutes, as required
Maintain files, both on network, physically, and off-site (as applicable), including opening/closing as well as archiving
Coordinate and sort department mail, faxing, photocopying and courier
Maintain quarterly/annual planner for the group’s activities and routines
Assist in preparing documentation and updates that may be required by internal external partners (e.g., auditors)
Perform other related duties as may be assigned from time to time depending on department needs