Administration Assistant-General Internal Medicine

The Ohio State University

3d • Onsite

About The Position

The Research Administrative Assistant provides essential Administration and programmatic support to the Division of General Internal Medicine in the Department of Internal Medicine. This role works autonomously and independently to perform a variety of administrative tasks. The position supports and reports to the Research Center Manager and represents the research manager at stakeholder meetings when they are unable to be present. Alongside the research center manager, this role works directly with the division research director and division leadership.

Requirements

• Works autonomously and independently to perform a variety of administrative tasks
• Supporting and reporting to the Research Center Manager
• Represents the research manager at stakeholder meetings when they are unable to be present
• Works directly with the division research director and division leadership
• Coordinate and maintains appointment calendars
• schedule and coordinate meetings, conferences, educational programs, and special events including logistics
• attends and records minutes of meetings
• transcribes and distributes meeting records
• Manage purchasing and arrange national and international travel and lodging arrangements
• collect receipts, prepare requests for, and track reimbursement of expenses for travel, meals, research office and lab supplies, working within Workday
• Drafts and prepare correspondence
• prepare reports, tables, and slides for presentations
• Assist with preparation of grant application documentation, letters of support, manuscripts, and research reports
• Assist faculty with preparation of credentialing and promotion & tenure documents
• Update faculty CV (curriculum vitae)
• Monitor and track financial balances for faculty Continuing Medical Education (CME) and start up
• Maintain General Internal Medicine programmatic files
• answer inquiries
• serve as a liaison for faculty, staff, investigators, administration, and external collaborators
• Establish and maintain files
• Serve as the initial point of inquiries related to departmental policy and procedures
• Handles confidential matters professionally and appropriately
• Perform related and/or additional job duties as assigned by direct supervisor

Responsibilities

• Coordinate and maintain appointment calendars; schedule and coordinate meetings, conferences, educational programs, and special events including logistics; attend and record minutes of meetings; transcribe and distribute meeting records.
• Manage purchasing and arrange national and international travel and lodging arrangements; collect receipts, prepare requests for, and track reimbursement of expenses for travel, meals, research office and lab supplies, working within Workday.
• Draft and prepare correspondence; prepare reports, tables, and slides for presentations.
• Assist with preparation of grant application documentation, letters of support, manuscripts, and research reports.
• Assist faculty with preparation of credentialing and promotion & tenure documents.
• Update faculty CV (curriculum vitae).
• Monitor and track financial balances for faculty Continuing Medical Education (CME) and start up.
• Maintain General Internal Medicine programmatic files; answer inquiries; serve as a liaison for faculty, staff, investigators, administration, and external collaborators.
• Establish and maintain files.
• Serve as the initial point of inquiries related to departmental policy and procedures.
• Handle confidential matters professionally and appropriately.
• Perform related and/or additional job duties as assigned by direct supervisor.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed