Admininstrative Assistant

AHMC Healthcare • South El Monte, CA

1d • Onsite

About The Position

The Executive Assistant will be responsible for managing the calendars of the CEO, COO, and CFO, including scheduling appointments and meetings. This role involves screening incoming telephone calls and providing follow-up reports or memos. The assistant will also be tasked with typing various documents such as correspondence, policies and procedures, reports, and projects. Other duties include attending, recording, and distributing meeting minutes as requested, handling incoming and outgoing mail, and copying and distributing materials. The assistant will also provide support for studies, reports, and projects, and will be expected to read and act upon official communications like bulletins, memos, and verbal messages.

Requirements

• Must have strong telephone etiquette
• be able to maintain the calendar, schedules appointments and meetings
• Should be knowledgeble in Google, Micro Softm other programs
• Type correspondence, policies and procedures, schedules, reports and projects
• Attend, record and distribute meeting minutes as requested
• Opens and distribute mail
• Make and distribute material as requested
• Assist with studies, reports and projects as requested
• Read and act On official information (bulletins, memos, verbal messages)
• Prepare and distribute Board books
• Maintains facility contracts as per GEM policies and guidelines
• Other duties as assigned

Responsibilities

• Demonstrates hospital telephone etiquette by answering phones promptly, courteously and by identifying department and self.
• Takes personal responsibility for providing quality services every day. Displays outstanding customer service skills by greeting all customers warmly; making eye contact; introducing self, calling patients/customers by name; providing assistance needed in a friendly and caring manner. Looks for opportunities daily to “Go the Extra Mile” in not only meeting customer needs, but exceeding expectations. Sensitive to an individuals race, color, religion, sex, sexual orientation, national origin, age, disability or any characteristic protected by law. Respects, accepts and anticipates spiritual and personal needs.
• Sensitive information including, but not limited to, patient records, charts, hospital documents and employee information is kept confidential without exception.
• Communicates and follows the organizational chain of command for notification of patient care/service issues, when appropriate.
• Ensures that the rights of all patients are respected and maintained by allowing for privacy, cultural diversity and dignity in the provision of care.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees