GMC TEMPORARY HELP - ADMIN

AirReps•Chesterfield, MO

About The Position

This role involves performing general office duties and providing administrative/sales service for both internal and external customers. The position requires managing contact lists, creating and maintaining documents, processing invoices and expenses, handling correspondence, and scheduling appointments. The role also involves generating reports, assisting with travel arrangements, and ordering supplies. The ideal candidate will have a broad theoretical job knowledge, work under close supervision, and handle routine problems. Effective customer service, professional relationships, proficiency in Microsoft Office, and strong communication and organizational skills are essential. The ability to multitask, work independently, handle confidential information, and maintain a positive attitude in a fast-paced environment is also required.

Requirements

Possesses a broad theoretical job knowledge typically obtained through advanced education
Has no discretion to vary from established procedures by performing structured work assignments
Work is closely supervised
Problems faced are not typically difficult nor complex
Explains facts, policies and practices related to job area
Effective and high quality Customer Service/Relationship management skills via walk-ins, phone, and email
Ability to effectively establish positive professional working relationships with internal, external customers and employees
Proficient in the use of Microsoft Office; Word, Excel & Outlook and PowerPoint and database applications
Professional verbal and written communication skills including questioning and listening skills
High level of attention to detail and accuracy; effective problem solving skills
Ability to multi task and work independently with little supervision
Strong organizational and time management skills including effective prioritization skills
Ability to use discretion and handle sensitive confidential information
Positive, professional attitude, with ability to diffuse negative situations
Professionalism – patience, poise and tact
Displays confidence and control at all times
Ability to thrive in a faced paced, constantly changing environment
Ability to apply strong work ethics and integrity on the job
2+ years of customer service / administrative experience
High School diploma or GED equivalent
Must be able to perform essential responsibilities with or without reasonable accommodations

Responsibilities

Perform general office duties; provide administrative / sales service for both internal/external customers
Manage contact lists including phone and email
Create, update and maintain electronic and hard copy documents/files
Process invoices, A/P vouchers and expenses reports
Prepare documents, filing and other general offices duties as required
Handle incoming and outgoing phones, correspondence; process incoming and outgoing mail
Read and analyze memos, submissions, and reports to determine their significance and plan their distribution
Set and confirm appointments; schedule and coordinate meetings, conferences, etc.
Generate, analyze and deliver various reports as required
Assist with travel arrangements as needed
Order and maintain supplies including office supplies, business cards, etc.
Perform additional projects/duties to support ongoing business needs.