Admin, Training Records & Qualification

Spirit Airlines•Dania Beach, FL

7h•Onsite

About The Position

At Spirit, we live “More Fly.” It’s not just about getting from point A to B—it’s about feeling fly while you’re at it. For our Team Members, it means thinking BIG, taking action, making connections, and having a blast while doing it. From the station to the cockpit, the cabin to the computer, every day is an adventure as we redefine travel. Soar with us and enjoy travel perks that bring you closer to what matters. Join a team that empowers you to bring your full self to work, grow personally and professionally, and fuel the communities we serve. At Spirit Airlines, the sky isn’t the limit—it’s just the beginning!

Requirements

Bachelor’s degree or equivalent experience
Two to four (2-4) years' experience
Organizational Skills: Strong ability to manage multiple training schedules and resources.
Accuracy Assessment: Ability to manage accurate documentation of training sessions and compliance requirements. Must be able to determine the accuracy of data received for input.
Communication Skills: Clear and professional communication with employees, instructors, and department heads.
Problem-Solving Skills: Ability to troubleshoot and resolve scheduling issues or conflicts quickly.
Familiarity with Aviation Industry Regulations: Knowledge of aviation training standards and regulatory requirements is essential.
Experience with Scheduling Software: Proficiency with scheduling systems or other software used in training management is preferred.
Time Management: Ability to efficiently manage time and resources to ensure timely delivery of training programs.
Keystroke Competency: Must have basic typing skills while ensuring data accuracy.
Structured Analysis: Must possess the ability to create simple models for data tracking and reporting.
Testing: Must have the ability to test the accuracy of tracking and data entry tools
End User Support: Must possess the ability to understand user-related issues and resolve them in a team environment.

Responsibilities

To effectively drive down Crew Training cost by ensuring crew qualifications are maintained within regulatory compliance.
Facilitate interdepartmental and FAA involvement with Crew Training Department.
Support Training Records, Training Scheduling, Training Travel, Flight Operations and management teams through email and voice communication, including yet not limited to data entry and report generation.
Qualification Maintenance: Drive down crew training budget though proper qualification maintenance and regulatory compliance.
Data Entry: Ensure all training data is entered into approved digital record keeping system.
Quality Assurance: Verify accuracy of qualification data maintained in digital record keeping software.
Prepare new hire training files for training classes.
Data entry of flight crew and dispatch training records into our electronic tracking systems.
Correspond and report as required to inform Flight Operations, Inflight and Crew Scheduling of the status of forthcoming expiration dates of medical certificates, temporary certificates and passports with advance notification.
Provide copies of training records that are officially requested by other airlines under the Pilot Records Improvement Act (PRIA).
Collect and maintain all paperwork for permanent records and tracking upon completion of training program, audit paper records for accuracy prior to entry per approved electronic record keeping system.
Track trends to identify and mitigate risks of current processes and methods.
Ensure standard processes and procedures are consistently maintained.
FAR Compliance: Maintain a high level of knowledge of the Federal Aviation Regulations (FARs), crewmember contracts, training manuals and Company policies and procedures.
CBA Compliance: Ensure department meets contractual and regulatory compliance.
Manual Administration: Coordinate with Technical Publications to maintain and update departmental Procedures Manual.
Scheduling Support: Assist in scheduling and tracking of instructors schedules, trainee schedules.
Training Travel Support: Assist in booking hotels and transportation for crew members assisting training events.
On-Call and After-Hour Support: Serves as on-call personnel for the Training Department required to answer the on-call phone and respond to and resolve after-hours issues.
Software Support: Aid IT in maintaining the Company’s approved electronic software with proper administration, code implementation, software testing, and general troubleshooting.
May perform other responsibilities as assigned. Responsibilities and duties may change when circumstances dictate. (e.g. emergencies change in workload, rush jobs or technical developments.)