Sr. Admin Support Specialist

University of Oklahoma•Tulsa, OK

6d•Onsite

About The Position

Join the National Resource Center for Youth Services (NRCYS) at the University of Oklahoma (College of Continuing Education/Outreach) and be part of a team dedicated to improving the effectiveness of human services through training, consultation, and technical assistance in Oklahoma and across the nation for over 50 years. NRCYS is a leader in youth service philosophy, best practices, and youth engagement. The Admin Support Specialist performs routine records processing duties following specific rules and instructions. The position is responsible for data entry and core administrative support activities associated with the hosting of trainings, meetings, and conferences. Cost-reimbursable sponsored program revenues cover most of the position's costs. This position meets critical tasks associated with the sponsored program agreement with the state of Oklahoma Department of Human Services (OKDHS) to provide training and capacity-building technical assistance.

Requirements

High School Diploma or GED.
24 months office, clerical, or administrative experience.
Valid driver's license may be required for work in certain areas for the performance of specific job duties.(Candidates assigned to locations requiring vehicle operation must possess and maintain an active, valid driver's license)

Nice To Haves

Experience working with trainers to prepare for trainings, meetings, and conferences.
Experience producing documents, gathering training supplies, and packing materials for trainings, meetings, and conferences.

Responsibilities

Data entry for events associated with the registration and records for training and conference participants.
Process registrations and related payment information.
Prepare sign-in rosters, name badges, confirmation letters, handouts, composite evaluations, certificates and other event related reports.
Prepare, assemble, and pack event materials for delivery and/or shipping.
Maintain office inventory, filing systems, and records.
Manage inventory, storage, and care of event equipment, materials, and supplies.
Participate in regularly scheduled project, team, program and agency meetings.
Communicate and collaborate with internal and external customers through meetings, telephone, and email correspondence.
Write reports, professional correspondence, and other project related documents.
Uphold, safeguard and engage in activities to support the University mission, NRCYS vision, mission, values, and core principles.