Admin Support Specialist

UNC-Chapel Hill • Chapel Hill, NC

3d • Onsite

About The Position

The Renaissance Computing Institute (RENCI) seeks an Administrative Support Specialist to serve as the primary representative of RENCI’s front desk, ensuring a professional and welcoming first impression for RENCI staff, visitors, and external partners. Because this role manages physical office operations and reception, it is an on-site position. This position provides essential administrative and clerical support to maintain smooth day-to-day operations and assist the Coordination Team.

Requirements

• Professional and welcoming demeanor
• Ability to manage physical office operations and reception
• Provide essential administrative and clerical support
• Assist the Coordination Team
• Handle mail distribution
• Manage shipping and receiving via USPS, FedEx, UPS
• Manage breakroom and supply ordering
• Open/close office doors
• Assist with minor space rearrangements
• Answer phones
• Manage conference room reservations
• Support Zoom setup for virtual and hybrid meetings
• Schedule RENCI-wide events
• Take notes as needed
• Support RENCI event logistics including scheduling invites and catering arrangements
• Facilitate new hire onboarding in collaboration with Coordination Team members
• Create onboarding documentation
• Liaise between HR, manager, and new hire
• Set up accounts and equipment in collaboration with IT
• Provide general new hire support

Responsibilities

• Office maintenance: mail distribution, shipping and receiving via USPS, FedEx, UPS, managing breakroom and supply ordering, opening/closing the doors, assisting with minor space rearrangements, answering phones as needed.
• Operational support: conference room reservations, support Zoom setup for virtual and hybrid meetings, scheduling RENCI-wide events, note-taking as needed, supporting RENCI event logistics including scheduling invites and catering arrangements.
• Onboarding & Offboarding: In collaboration with Coordination Team members, facilitate new hire onboarding, including creating documentation, liaison between HR, manager, and new hire, account and equipment set-up in collaboration with IT, and general new hire support.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed