Admin Support Specialist
About The Position
The Administrative Support Specialist provides advanced-level administrative, operational, financial, and program management support for the Department of Restorative Sciences – Operative, including the Graduate Operative Program and Clinic. This position independently administers complex academic, financial, operational, compliance, and faculty affairs functions requiring the interpretation and application of University, Graduate School, procurement, accreditation, immigration, and departmental policies and procedures. The incumbent exercises substantial independent judgment and decision-making authority to resolve complex and non-routine issues, develop and implement administrative processes, recommend operational improvements, and manage outcomes that directly impact departmental operations, graduate education, faculty support, regulatory compliance, and institutional objectives. Serving as the department’s primary administrative resource for faculty, residents, students, departmental leadership, and institutional partners, the position manages a broad portfolio of responsibilities supporting the department’s academic, clinical, research, and administrative missions. Responsibilities include graduate program administration; financial and procurement management; faculty recruitment, onboarding, appointments, and reappointments; accreditation (CODA) coordination; employment-based immigration support through H-1B and International Student and Scholar Services (ISSS) processes; vendor and contract administration; operational reporting; and coordination of departmental initiatives. The position independently evaluates and improves administrative processes, coordinates activities across multiple University departments and external organizations, provides guidance and training to faculty and staff, and ensures continuity of departmental operations. The Department of Restorative Sciences – Operative requires comprehensive knowledge of University policies, graduate education, accreditation standards, financial management, procurement, and clinical operations. The incumbent regularly interprets and applies complex institutional policies and procedures, manages competing priorities with minimal supervision, serves as a departmental subject matter expert for administrative operations, and supports departmental compliance with University, state, federal, and accreditation requirements while advancing the department’s strategic goals.
Requirements
- Advanced-level administrative support
- Operational support
- Financial support
- Program management support
- Interpretation and application of University, Graduate School, procurement, accreditation, immigration, and departmental policies and procedures
- Independent judgment and decision-making authority
- Ability to resolve complex and non-routine issues
- Ability to develop and implement administrative processes
- Ability to recommend operational improvements
- Ability to manage outcomes
- Comprehensive knowledge of University policies
- Comprehensive knowledge of graduate education
- Comprehensive knowledge of accreditation standards
- Comprehensive knowledge of financial management
- Comprehensive knowledge of procurement
- Comprehensive knowledge of clinical operations
- Ability to support departmental compliance with University, state, federal, and accreditation requirements
Responsibilities
- Graduate program administration
- Financial and procurement management
- Faculty recruitment, onboarding, appointments, and reappointments
- Accreditation (CODA) coordination
- Employment-based immigration support through H-1B and International Student and Scholar Services (ISSS) processes
- Vendor and contract administration
- Operational reporting
- Coordination of departmental initiatives
- Evaluating and improving administrative processes
- Coordinating activities across multiple University departments and external organizations
- Providing guidance and training to faculty and staff
- Ensuring continuity of departmental operations
- Interpreting and applying complex institutional policies and procedures
- Managing competing priorities with minimal supervision
- Supporting departmental compliance with University, state, federal, and accreditation requirements
- Advancing the department’s strategic goals
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
