Admin Support Coordinator

Corewell Health • Grand Rapids, MI

17h • Onsite

About The Position

Provides comprehensive administrative and project support to the Corewell Health Facilities Planning, Design, and Construction (PDC) department by coordinating administrative and financial activities related to capital projects. This role ensures accurate project setup, maintains data integrity across systems, and facilitates timely processing of project documentation. The coordinator plays a key role in supporting project teams through effective communication, documentation management, and operational coordination.

Requirements

• Associate's degree or equivalent in accounting, project management, business management
• 3 years of relevant experience in administrative/secretarial/clerical and computer skills.
• Experience in working in a high-volume service industry in business or accounting, cash handling, and data systems

Nice To Haves

• Bachelor's degree or equivalent - in accounting, project management, business management
• Experience in administrative projects, program management, statistical data collection and analysis.
• Experience in a health care or medical research environment.
• Experience in architecture, design and/or construction environment.

Responsibilities

• Reviews project requests for accuracy and completeness, initiates project setup in appropriate software, and ensures proper approvals and financial coding are in place. Maintains accurate documentation throughout the project lifecycle.
• Maintains synchronization between software applications by ensuring accurate capital accounting and integration codes. Supports daily system checks and resolves integration errors.
• Coordinates contract approvals and documentation with Procurement. Tracks vendor compliance documents such as W-9s, insurance certificates, lien waivers, etc.
• Enters and updates project cost accounts and assists in generating standard financial and project status reports. Supports data entry of project manager hours and payroll accounting, as needed.
• Assists with compliance tracking and reporting, including preparation of draft reports and data entry into software applications. Supports permit tracking and contractor badging processes.
• Conducts project closeout reviews, ensures all commitments are finalized, and coordinates with Finance for project closure in appropriate software applications.
• Actively participates in safety initiatives and risk mitigating measures where appropriate and completes all position and unit safety related competencies and requirements on a timely basis.
• Performs other duties as assigned.

Benefits

• Comprehensive benefits package to meet your financial, health, and work/life balance goals.
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance
• Traditional and Roth retirement options with service contribution and match savings

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree