Miscellaneous Wage, Administrative Program Assistant, Physics & Astronomy

University of Delaware•Newark, DE

4h•Onsite

About The Position

Delaware Space Grant Consortium is seeking a program assistant to help with organizing electronic program records, improving communication with our students and faculty, and hosting program events.

Requirements

Minimum of HS diploma or GED required.
Basic proficiency with Microsoft Office applications (e.g., Word, Excel, Outlook, and PowerPoint).
Experience working with WordPress or similar website content management systems.
Strong organizational skills with the ability to maintain accurate records and manage administrative tasks.
Attention to detail with the ability to identify and correct errors, broken links, and missing content on websites.
Ability to track, organize, and manage student submissions while maintaining accurate records.
Strong written communication and problem-solving skills.
Ability to work independently and manage multiple tasks effectively.

Nice To Haves

Experience with University of Delaware Procurement processes or similar purchasing/procurement systems is preferred.

Responsibilities

Enroll students and other vendors with procurement
Manage and track document submissions including Signed offer letters, Applications with attachments, Reimbursement forms, Research and Experience reports, Research Posters
Manage travel planning including Booking lodging, Paying conference and workshop registrations, Educating students on travel plans and policies
Manage opportunity advertisements including Physical mailings and postings, Email list management, Manage dissemination requests from partners
Manage student data records spreadsheets
Update website
Post to Facebook, Instagram
Assist with event management including Annual symposium, Annual board meeting, Student recruitment events
Collect and electronically file student application and report submissions
Update student data spreadsheets
Assist with student and faculty travel booking and reimbursements
Facilitate program messaging across website, social media, and email list serves
Assist with hosting of 2 annual in-person program events