Admin Operations Support Coordinator - Anesthesiology

University of Maryland Faculty Physicians•Baltimore, MD

About The Position

Provides senior level administrative support to department faculty and staff. Requires working knowledge of institution policies, practices, and procedures. Collects, compiles, and analyzes complex information of a highly confidential nature. Performs special projects of a highly skilled nature. Exercises considerable discretion and independent judgment. May serve as lead worker to lower-level administrative staff in the same department; and other duties as assigned.

Requirements

Bachelor's degree from four-year college or university
Working knowledge of software used by department
Proficiency in MSOffice (Word/Excel/PowerPoint/Outlook) is a must.
Working knowledge of internet research tools
Self-starter and ability to work independently in a dynamic and rapid changing environment.

Nice To Haves

Three to five years related office experience preferred
Intermediate level knowledge of WordPress
Website development, design or implementation experience is preferred

Responsibilities

Research, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing.
Edits, formats, and reviews a variety of documents and materials created by others. Proofreads for grammatical, typographical and basic content errors. Converts rough copy and drafts to final version quality reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines.
Identifies problems in a timely manner. Researches and analyzes information effectively and synthesizes reasonably complex and diverse information. Develops alternative and original solutions.
Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Independently creates reports as needed.
Performs advanced administrative tasks, such as preparing, responding to, and prioritizing correspondence, reports and memos, and responding to telephone calls. Requires working knowledge of institution policies, practices and procedures. Enters data in spreadsheets, prepares statistical reports and creates presentations as requested.