Admin Operations Manager

Gypsum Management and Supply•Attleboro, MA

9d•Onsite

About The Position

The Administrative Operations Manager must ensure accurate inventory, purchasing, and invoicing practices at the location. This role requires outstanding organizational skills, along with the ability to multitask. The successful candidate will be responsible for overseeing the administrative work of all office employees operating out of the location, ensuring best practices. This person must be a self-starter, proactive, and possess the ability to work through competing priorities with minimal supervision and direction.

Requirements

High School Diploma or Equivalent; knowledge and use of general office administration/management practices and equipment.
Strong verbal and written communication skills
Ability to calculate figures and amounts such as discounts, interest, margins, etc.
Ability to proactively problem-solve, make decisions, anticipate next steps, implement solutions, and monitor progress for multiple projects.
Strong organizational, analytical, prioritization, time management and calendar management skills.
Demonstrated proficiency working with Microsoft Office products (i.e., Word, Outlook, PowerPoint, Excel).
Must be able to work in office and warehouse environments.
Must be able to multitask.
Minimum of 2 years of related work experience.
Must be able to remain in a stationary position in an office environment 80% of the time.
Will frequently move about inside the office to access files, office machinery, etc.
Must be able to operate basic office machinery.
Must be able to communicate with team and management and be able to exchange accurate information in these situations.
Must be able to problem solve and prioritize tasks.
Must be able to manage stress depending on deadlines and ongoing projects.
Must be able to multitask.
Must be able to receive and analyze information.
Must be able to quickly communicate solutions if problems occur.
Must be able to demonstrate a high degree of sound judgement and initiative.

Nice To Haves

Bi-lingual in Spanish preferred.

Responsibilities

Oversee invoicing, receiving, and purchasing.
Assist front counter with customer inquiries and direct calls appropriately.
Assist Branch Manager with day-to-day responsibilities regarding customer orders, non-material invoices, office supplies and maintenance.
Acquire comprehensive knowledge of and remain current on company policies, practices, procedures, and basic operations.
Review internal administrative work processing and resource management and serve as a program coordinator for specific projects and programs.
Scan, copy, and organize important documents and files.
Manage the PO receiving process of all location purchasers to ensure proper and timely receipt of PO’s.
Maintain appropriate inventory levels in the yard; control shrinkage and damaged inventory.
Oversee monthly cycle counting, quarterly full inventory, and close out procedures.
Dispatching of all vehicles in this yard.