Admin Officer III- Retirement File Maintenance Team

State of Maryland•Baltimore City, MD

5d•Hybrid

About The Position

The Maryland State Retirement and Pension System (MSRPS) administers benefits for over 430,00 members, including active employees, retirees, and vested participants across 12 retirement systems—supporting the financial security of Maryland’s public servants. Located in Baltimore’s Central Business District, MSRPS offers a purpose-driven workplace with modern amenities, including panoramic city and harbor views, renovated common areas, upgraded elevators, and an on-site café. Employees enjoy comprehensive state benefits including; medical, dental, prescription coverage, generous paid leave, participation in the state pension system, and supplemental retirement savings options (401(k), 457(b), and more). Additional perks include an on-site fitness center with showers and lockers, 24/7 building security, and easy access to restaurants, shops, public transit, and major highways. If you're seeking a career with impact, stability, and a supportive environment, explore opportunities with MSRPS. This position is open to current MSRP employees only. External applications will not be reviewed. This position is designated as telework‑eligible under the State of Maryland’s Telework Policy, after successfully completing the defined required training period.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Three years of administrative staff or professional work.
Intermediate level of experience working with Microsoft Office software, including Word, Outlook and Excel.
One year of experience examining, analyzing and interpreting membership data.
One year of experience working independently, while managing deadlines and multiple priorities.
Experience performing monthly reconciliations with a minimum of 1,000 transactions and a value of $1,000,000.00.
Current employees of Maryland State Retirement and Pension Systems only.

Nice To Haves

Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.
Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Responsibilities

Post, analyze, track, and resolve data postings that have an impact on retiree’s monthly benefit payments.
Maintain the integrity of the Retirement Master file to the automated update/maintenance jobs.
Audit Statistical Reports.
Prepare Data Processing Production Job Request Streams.
Process Vendor/Employer Miscellaneous Deduction Files.
Process Retiree Tax Withholdings.
Process Retiree Contact Information.
Submit weekly RIMT’s for manual retiree benefit payments.
Review and interpret the Annotated Code of Maryland and Agency policies.
Develop and maintain a solid knowledge level relating to Retirement law, regulations, policies and procedures that impact the processing of retiree deduction files and overall maintenance of the retiree/beneficiary database.
Ensure that the correct health deductions and correct federal and state taxes are withheld from the retirees’ monthly payment.
Review and process automated health insurance and voluntary deduction files received from participating jurisdictions and vendors.
Coordinate the receipt of deduction files with external organizations to ensure that all files are received by the tenth (10th) of the month.
Coordinate with Information Systems to ensure that all deduction files submitted are processed through the MPAS validation job within twenty-four hours.
Analyze the MPAS validation report and resolve any errors before processing the deduction file through the MPAS Retirement Master File update job.
Reconcile the input files to the output files from the Retirement Master File update using excel spreadsheets.
Review the retirement master updates daily to ensure that the retirement master file and the accuracy of the daily retirement benefit payroll is reconciled with no variances (TAB vs CRM).
Review various system-generated reports designed to identify possible errors in the calculation of benefits or the status of members.
Initiate appropriate corrective action for identified records.
Perform individual analysis and verification of all disbursements in excess of agency-established threshold.
Complete the monthly worksheet of retired inactive (RI) status retirees.
Update additional monthly statistical reports daily.
Prepare daily Data Processing Production Job Request Stream detailing sequence of automated jobs that are to be executed for the purpose of maintaining and updating the Agency’s Retirement and Refund Master Files.
Review and interpret the Annotated Code of Maryland and Agency policies, focusing on rules covering retirement eligibility, benefits and cost of living calculations for the various systems.
Review and validate tax withholding forms (Form 766) for compliance with Internal Revenue Service guidelines and Agency procedures.
Draft correspondence to retiree/beneficiary detailing corrective action and return form if the form is insufficient.
Prepare batch headers including the number of transactions and the calculated dollar amount of tax withholding transactions for submission to Data Entry.
Prepare excel spreadsheets for each tax withholding update, and reconcile all tax withholding updates processed to the Retirement Master File.
Process Retiree Contact Information Change Forms to the Retirement Master File.
Review forms and correspondence submitted by payees daily to update address, name, phone number, or email address on the Retirement Master File.
Check the current address on file within CRM/PRNA to determine if a correction is necessary.
Process weekly RIMT’s for posting of manual retiree benefit payments to the calendar year tax file.
Review RIMT’s from Benefits unit to have them processed by Data Production so, they are posted to the members account within the month of payment.
Perform special project work assigned by the Retirement File Maintenance Supervisor, Membership and Retirement Manager, Deputy Director of Data Control, or Director of Data Control.

Benefits

Medical, dental, prescription coverage
Generous paid leave
Participation in the state pension system
Supplemental retirement savings options (401(k), 457(b), and more)
On-site fitness center with showers and lockers
24/7 building security
Easy access to restaurants, shops, public transit, and major highways
Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date).
Annual Leave - ten (10) days of accumulated annual leave per year.
Sick Leave - fifteen (15) days of accumulated sick leave per year.
Holidays - State employees also celebrate at least thirteen (13) holidays per year.
Pension - State employees earn credit towards a retirement pension.