Admin. Coordinator

Concord Hospitality Enterprises•Grand Prairie, TX

19h•Onsite

About The Position

This role provides comprehensive administrative support to the General Manager, Director of Sales, and the hotel leadership team. It also offers support for sales and events, accounting functions, and employee engagement initiatives, contributing to the smooth daily operations and positive culture of the hotel.

Requirements

Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
Ability to maintain confidentiality and professionalism.
Strong attention to detail and problem-solving skills.
Ability to work independently and collaboratively in a fast-paced hotel environment.

Responsibilities

Provide administrative support to the General Manager, Director of Sales, and hotel leadership team.
Manage calendars, reports, correspondence, presentations, and meeting minutes.
Organize electronic and paper filing systems.
Maintain office supplies, databases, and confidential records.
Assist with special projects and daily office operations.
Serve as one of the first points of contact for incoming sales inquiries and direct calls appropriately.
Serve as a point of contact for sales inquiries.
Support the Sales & Catering team with group bookings, room blocks, banquet event orders (BEOs), billing, and client communications.
Maintain accurate sales records and prepare reports.
Process invoices and maintain financial records.
Assist with month-end accounting tasks, audits, permits, vendor contracts, and compliance documentation.
Help coordinate employee appreciation events, recognition programs, and associate activities.
Support hotel events and promote a positive workplace culture through communications and engagement initiatives.