145 - Admin Coordinator
About The Position
Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Manages a variety of office tasks to administrative support to the Vice President of Adult Services. Analyzes and organizes all office operations and procedures such as: preparation of third-party billing, department information management, filing systems, requisitions, transportation, petty cash and other clerical services. Reviews clerical and billing records to ensure completeness, accuracy, and timeliness; organizes and collates quarterly CSBG report; prepares budget reports and other monthly and or grant reports as needed. Collaborates and cooperates with all staff to ensure high productivity and performance. Model positive and professional work ethic for clients and staff. Possess independent judgment and an understanding of Adult Services programs, policies and procedures. Maximizes office productivity through proficient use of appropriate computer software applications. Prepares a variety of correspondence such as: detailed program activity summaries and reports. Maintains accurate and updated files on contracts, department agreements and general program information. Responsible for proofreading all printed materials. Reviews the submission of all purchase orders to ensure compliance with CAO fiscal policy and procedures and for total inventory of all purchases. Oversees all phases of office management. Assists in updating manuals, procedures and other program materials as needed. Demonstrates a positive work ethic and maintains confidentiality in appropriate program areas. Assumes a leadership role in providing a positive office climate. Other duties as assigned.
Requirements
- Thorough knowledge of agency and division policies and procedures, office terminology and equipment.
- Ability to understand and perform complex written and verbal directions.
- Professional, personable and responsive to the needs of staff, partners and families.
- Clerical aptitude, mental alertness, good judgment, courtesy and tact are required.
- Ability to read, analyze and interpret general business periodicals, professional journals and software procedures, or governmental regulations.
- Ability to write reports, business correspondence, and procedure manuals.
- Ability to effectively present information and respond to questions from supervisory staff, customers, vendors and general public.
- Ability to solve practical problems and deal with a variety of concrete variables.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Demonstrates knowledge of administrative processes and procedures, leadership, dependability.
Nice To Haves
- Associates or comparable two (2) year degree in Business Administration, or comparable five (5) years supervisory and office management experience.
Responsibilities
- Analyzes and organizes all office operations and procedures such as: preparation of third-party billing, department information management, filing systems, requisitions, transportation, petty cash and other clerical services.
- Reviews clerical and billing records to ensure completeness, accuracy, and timeliness; organizes and collates quarterly CSBG report; prepares budget reports and other monthly and or grant reports as needed.
- Collaborates and cooperates with all staff to ensure high productivity and performance.
- Maximizes office productivity through proficient use of appropriate computer software applications.
- Prepares a variety of correspondence such as: detailed program activity summaries and reports.
- Maintains accurate and updated files on contracts, department agreements and general program information.
- Responsible for proofreading all printed materials.
- Reviews the submission of all purchase orders to ensure compliance with CAO fiscal policy and procedures and for total inventory of all purchases.
- Oversees all phases of office management.
- Assists in updating manuals, procedures and other program materials as needed.
- Demonstrates a positive work ethic and maintains confidentiality in appropriate program areas.
- Assumes a leadership role in providing a positive office climate.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
