Admin Coordinator

Advanced Bio-Logic Solutions Corp • Thousand Oaks, CA

3d • Remote

About The Position

Join a big biopharma leader as a part-time Administrative Assistant supporting multiple executives and teams. This remote position requires flexibility to accommodate PST business hours and experience with complex calendar management, travel arrangements, and expense reporting. You’ll play a key role in facilitating executive operations, partnering cross-functionally, and delivering top-tier administrative support.

Requirements

• Administrative support experience in a fast-paced office environment
• Proficient with Concur, Workday, MS Outlook, Teams, Word, Excel, and PowerPoint
• Experience supporting multiple stakeholders and managing shifting priorities
• Strong organizational skills and attention to detail
• Excellent communication and proactive problem-solving abilities
• Ability to work independently and adapt to ambiguity
• Associate degree and 2 years of experience
• 2 years in a technical school setting with hands-on experience
• High school diploma / GED and 4 years of experience

Nice To Haves

• Prior experience at a big biopharma leader or comparable life sciences company
• Demonstrated ability to track action items and prioritize for multiple executives
• Experience with virtual and hybrid global teams

Responsibilities

• Manage complex and multiple calendars, including scheduling global meetings
• Coordinate domestic and international travel arrangements and process expenses via Concur
• Independently organize and support onsite/offsite meetings and special administrative projects
• Assist with onboarding/offboarding, technology setup, and workspace coordination
• Prepare, format, and proofread correspondence, reports, and presentations
• Take, transcribe, and distribute meeting minutes; assist with project tracking and status reporting
• Support budget tracking, database management, and vendor coordination
• Collaborate with cross-functional administrative teams to ensure alignment and communication
• Demonstrate confidentiality, discernment, and professionalism in all interactions

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree