Admin Coordinator

MiracleFeet • Chapel Hill, NC

2d • $24 • Hybrid

About The Position

MiracleFeet seeks a highly organized and detail-oriented Administrative Coordinator to support daily operations and ensure efficient administrative processes across the organization. This role provides key support to the Development & Communications (DevComms) and Administrative teams, coordinating procurement, inventory management, vendor relations, mail processing, donor recognition gifts, and operational logistics. The position reports to the Senior Executive Assistant and is a full-time, non-exempt role based in Chapel Hill, NC, with primarily remote work.

Requirements

• Bachelor’s degree preferred.
• 1–3 years of administrative, office coordination, or related experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong ability to manage multiple priorities and meet deadlines.
• Professional communication and interpersonal skills.
• Commitment to MiracleFeet’s mission.
• Ability to work from the Chapel Hill office approximately twice per week and check mail between December 26–31.
• Strong organizational, time-management, and multitasking skills.
• High attention to detail and excellent follow-through.
• Ability to prioritize and adapt in a fast-paced environment.
• Strong written and verbal communication skills.
• Analytical problem-solving and process improvement capabilities.
• Proactive, self-directed approach with strong ownership of responsibilities.
• Experience with office technology, shipping platforms, inventory tracking, and logistics coordination.
• Strong vendor management and relationship-building skills.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Manage incoming calls, general inquiries, and the info@miraclefeet inbox, ensuring timely responses and appropriate routing.
• Support procurement activities, including checklist completion, reference verification, and documentation.
• Maintain organizational records, templates, staff communications, and office systems.
• Monitor office supply needs and support package shipping/receiving.
• Provide administrative support to the Administrative team, Director of Finance & Operations, and other leaders as needed.
• Contribute to process improvements and operational efficiency.
• Research vendors and obtain bids for promotional and printed materials.
• Track, analyze, and maintain inventory of promotional merchandise and printed materials.
• Coordinate packaging, distribution, proofing, and signature collection for organizational materials.
• Manage donor recognition gifts, milestone packages, and branded supporter materials.
• Collect, open, sort, and distribute mail from the Chapel Hill office at least twice weekly and more during peak periods.
• Log incoming checks in Monday.com and notify appropriate staff of major gifts.
• Route returned mail and other correspondence to relevant team members.
• Support data collection and documentation for nonprofit evaluators (e.g., Charity Navigator, CharityWatch, BBB).
• Assist with event logistics, including venue research, comparison, and procurement.
• Provide administrative support to the DevComms team and the Head of Strategic Partnerships as needed.

Benefits

• 90% coverage of medical insurance for the employee
• Option to add family members to medical insurance
• Dental insurance (at employee's expense)
• Vision insurance (at employee's expense)
• 401k with 4% match
• Three weeks paid time off per year
• Short-term disability insurance
• Long-term disability insurance
• Life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree