Admin Coordinator-Transportation-Full Time

Pinehurst Careers•Pinehurst, NC

8d•$15•Onsite

About The Position

Individual is responsible for coordination and completion of the daily administrative tasks within the Transportation Department. Individual has a close working relationship with the Transportation Supervisor and Director and interacts regularly with Conference Services, Sales, Drivers and Dispatchers.

Requirements

High School Diploma or (GED) required.
Minimum of one year related experience; or an equivalent combination of education and experience.
Valid driver’s license required.
Successful completion of a pre-employment Motor Vehicle Report (MVR) and annual MVRs, according to company guidelines.
Follow safe, defensive driving practices at all times, obey all traffic laws, regulations, signals and markings, use a seat belt, and follow Company policies and procedures, including the Substance Abuse Policy.
Never drive while under the influence of drugs, alcohol or medications that may impair your ability to operate a vehicle safely.
Report any accidents immediately and cooperate fully with insurance claims investigations.
Proficiency in Word and Excel required.

Responsibilities

Coordinate and complete daily administrative tasks within the Transportation Department.
Take individual airport transportation reservations from social, group, member and corporate clients.
Coordinate airport trips by providing drivers with tickets, vehicle assignments and other pertinent information.
Monitor payroll daily and report any concerns to the supervisor.
Prepare daily work schedule as assigned.
Take appropriate action when schedule changes occur.
Prepare/print airport vouchers – compare to schedule for accuracy.
Post charges for all departmental revenues and complete daily audit.
Monitor office supply levels and report re-order needs to Sr. Supervisor in a timely manner.
Prepare Monday statistical report and forward to Accounting.
Attend designated meetings.
Communicate pertinent business information to driving staff as assigned.
Assist with dispatch as needed.
Monitor vehicle maintenance, immediately report issues to the supervisor and field coordinator.
Perform driving duties as needed.
Perform occasional overtime work as required.