Admin Coordinator Multifamily

Magnet Hr • Lewisville, TX

15h • Hybrid

About The Position

The Admin Coordinator Multifamily serves as the administrative hub supporting payroll administration, office management, purchasing, resident support, executive administration, and daily corporate operations.

Requirements

• Payroll processing required.
• Strong Microsoft Office, communication, organization, customer service, confidentiality, and multitasking skills.
• 3+ years of experience in property management, real estate, or a related role.
• Strong background in financial oversight, tenant relations, and property maintenance.
• Proficiency in Microsoft Office Suite and CRM systems.

Nice To Haves

• Associate's degree preferred or equivalent experience.
• Property management experience preferred.
• Bachelor's degree in business administration, Real Estate, or equivalent experience preferred.
• Experience with property management software is preferred but not required.
• Strong leadership and organizational skills.
• Excellent problem-solving and conflict-resolution abilities.
• Knowledge of property management software and financial reporting.
• Understanding local housing laws and regulations.
• Strong communication and interpersonal skills.

Responsibilities

• Coordinate and process payroll accurately.
• Maintain payroll records.
• Resolve payroll discrepancies with HR and Accounting.
• Ensure payroll compliance.
• Assist with employee onboarding/offboarding.
• Manage daily office operations.
• Order office supplies, furniture, and equipment.
• Coordinate vendors and office maintenance.
• Maintain filing systems and communications.
• Maintaining corporate licenses, insurance certificates, and vendor documentation.
• Support executive leadership.
• Prepare reports, agendas, and presentations.
• Coordinate meetings, travel, and events.
• Assist with onboarding and projects.
• Managing company-wide calendars and training schedules.
• Coordinating new property onboarding administrative tasks.
• Tracking operational KPIs and preparing weekly executive dashboards.
• Supporting invoice routing and purchase order administration.
• Maintaining corporate forms, templates, and policy documents.
• Serve as backup administrator for operational systems when needed.
• Receive and document resident concerns.
• Coordinate follow-up with property teams.
• Monitor timely resolution.
• Deliver exceptional customer service.
• Purchase approved operational materials.
• Maintain vendor records.
• Track inventory and recommend cost savings.
• Maintain confidential records.
• Support audits and policy updates.
• Ensure records remain accurate and current.

Benefits

• Company-sponsored benefits on the 1st day of the month, following completion of 30 continuous days of employment (for associates scheduled for 30+ hours/week).
• Accrue paid time off (PTO) and holiday pay (for regular, full-time associates).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree