Admin Coordinator CR (Part-Time)

The Walt Disney Company•Vista, FL

1d•Onsite

About The Position

The Administrative Coordinator position with the Magic Kingdom Park Planning & Integration Team is essential to keeping the Magic Kingdom Administrative Desk & Cast Information Office running smoothly. This role involves managing day-to-day projects, handling phone calls, ordering, and providing meeting support. It is a people-focused role that emphasizes building relationships and leveraging peers and partners within the park to ensure Cast member success. The Administrative Coordinator acts as the "face" of the Magic Kingdom, and their professionalism, loyalty, and attitude are critical to the office's success. This is a part-time hourly non-union role that reports to the Project Manager.

Requirements

Strong verbal and written communication skills, telephone etiquette, and an eye for detail/accuracy.
Strong time management and follow-through skills, along with the ability to be flexible with daily tasks.
Ability to handle confidential information, demonstrating good judgment and discretion.
Effectiveness and professionalism working in a team environment alongside administrative professionals, project managers, senior leaders, and executives.
Effective problem-solving abilities and continuous improvement skills by contributing innovative and creative ideas.
Ability to build solid inter and intra-team relationships, with the patience and passion to be truly helpful to our Cast and your co-workers, and go the extra mile without being asked.
Proficiency with technology, including Computers, Printers, Smartphones, Internet Browsers, Microsoft Outlook, Word, Excel, PowerPoint, Teams, One Note, etc., and confidence to learn new programs.
Ability to lift, carry, and move items that are 10-25lbs.
Flexibility and willingness to work nights, weekends, and holidays.
High school diploma or equivalent.

Nice To Haves

Ability to connect the dots and be proactive.
Strong working knowledge of TWDC resources, applications, and benefits.
Curious by nature, self-motivated.
Strong problem-solving skills.
Desire to solve for yes, helps create a welcoming/inclusive environment.
Existing awareness of the Magic Kingdom's onstage and backstage operating areas.

Responsibilities

Partner as the information hub for the residents of Magic Kingdom, including Executives, Leaders, Cast Members, Operating Participants, WDI, Vendors, etc.
Drive team effectiveness and anticipate the needs of the organization.
Maintain an organized and professional environment while providing service-focused delivery.
Provide general office management – keep up with multiple tasks, deadlines, and coordinate and drive responses effectively.
Monitor phones, calendars, shared mailboxes, and send daily operational updates.
Assist the Park Planning and Integration team with Cast engagement events, media events, and activations.
Maintain up-to-date and accurate records.
Ensure daily maintenance and cleanliness of the Administration Desk, Conference Rooms, Pantry, Cast Information Office, and Cast Communication Stations.
Manage and obtain backstage clearance for non-residents.
Proactively greet, engage, and assist Cast Members with utilizing company resources and connecting with Cast Care Leaders at the Cast Information Office.
Stay informed about front-line Cast and Guest experiences.