Admin Business Coordinator - BlackRock Capital Markets, BGM

BlackRock•New York, NY

11d•$71,250 - $135,000•Hybrid

About The Position

BlackRock is seeking an organized, collaborative, and motivated Administrative Professional to support the BlackRock Capital Markets (BCM) team within the BlackRock Global Markets (BGM) group in New York. This role provides day-to-day administrative and operational support while offering opportunities to build business knowledge, strengthen administrative capabilities, and take on broader responsibilities over time.

Requirements

Strong organization, time management, attention to detail, and follow-through
Ability to manage multiple assignments, meet deadlines, and adapt to changing priorities
Effective verbal, written, and interpersonal communication skills
Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and related collaboration tools
Comfort using automated expense, travel, and information-management systems
Ability to learn and apply administrative policies, procedures, and established processes
Sound judgment in routine situations, with willingness to seek guidance on more complex matters
Professionalism, discretion, collaboration, and a growth mindset
Ability to work independently on established responsibilities while partnering with others when needed
Previous professional, corporate, administrative, coordination, or executive-support experience
Experience managing calendars, meetings, travel, expenses, or related administrative activities in a fast-paced environment
Experience working with leaders, teams, clients, or external contacts
Experience using Microsoft Office and collaboration tools; experience with Concur or a similar system is preferred
Bachelor's degree or equivalent relevant experience

Nice To Haves

Experience in financial services or another complex corporate environment is helpful but not required
Interest in building knowledge of team priorities, strengthening judgment, and taking on broader responsibilities with appropriate support and guidance

Responsibilities

Coordinate calendars, meetings, and video conferences across global time zones; monitor changes, communicate updates, and escalate complex scheduling decisions when appropriate
Coordinate logistics for internal and external meetings, team events, strategy sessions, conferences, and social events, including rooms, virtual meeting details, catering, supplies, and guest registration
Gather and organize agendas, presentations, contact information, and other materials to support meeting preparation and timely distribution
Follow up on routine administrative action items and communicate changes to timelines or requirements
Coordinate domestic and international travel, including flights, hotels, ground transportation, visas, documentation, meeting locations, and detailed itineraries
Process travel and entertainment expenses and Gifts and Entertainment records accurately and on time using Concur and applicable systems; maintain supporting documentation and seek guidance on exceptions
Serve as a professional point of contact for visitors and guests, coordinating with security, reception, technology teams, and other internal partners as needed
Assist with onboarding and offboarding logistics, including technology, access, materials, and other administrative requirements
Provide backup coverage for other Administrative Professionals and support continuity during absences
Use Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other collaboration tools to prepare and maintain routine documents, presentations, reports, trackers, and meeting materials
Store information in appropriate shared locations, use internal systems consistently, and remain current on required processes, training, and technology
Respond to requests in a professional, timely, and concise manner and build positive working relationships across different roles, working styles, and levels of seniority
Use established procedures and appropriate internal contacts to resolve routine issues, escalating non-routine, sensitive, or higher risk matters as needed
As business knowledge develops, provide increasingly thoughtful and proactive support, share relevant updates, and suggest practical improvements to coordination or administrative delivery
Handle confidential and sensitive information with discretion and in accordance with applicable requirements