ADMIN ASST (SECRETARY TO CHIEF OF POLICE)
City Of Tupelo•Tupelo, MS
•Hybrid
About The Position
The Secretary to the Chief of Police provides high-level administrative and clerical support to the Chief’s Office. This position coordinates record keeping, documentation, scheduling, and communication functions, and serves as a primary point of contact for internal and external stakeholders. The Secretary performs all secretarial duties as prescribed by the needs of the Chief’s Office.
Requirements
- High school graduate or equivalent.
- Training in essential tasks such as keyboard, data entry, typing, filing, bookkeeping, and communication skills is desirable.
- Prior experience in support and/or clerical duties for executive level employees is preferred.
- Language skills: the ability to read, analyze and interpret correspondence, reports, and related materials; the ability to speak and communicate freely with other people; and the ability to compose correspondence.
- Due to the requirement of handling confidential information, each applicant will be subject to a complete background check.
- Possession of an appropriate, valid driver’s license
Responsibilities
- Maintain and manage the Chief of Police’s calendar, appointments, and meetings
- Maintain all files and records, both physically and electronically, in an organized and secure manner
- Ensure that all assigned reports, correspondence, and documentation are handled in an expedient and accurate manner
- Prepare, proofread, and distribute correspondence, reports, memoranda, and official documents
- Serve as a liaison between the Chief’s Office and department personnel, city officials, and the public
- Answer and conduct telephonic inquiries and conferences in a professional, coherent manner
- Screen calls, visitors, and requests, directing them appropriately
- Ensure that assigned communication responsibilities are handled professionally (i.e., email, fax transmissions, legal correspondence, and interoffice communications)
- Assist with preparation of reports, presentations, and materials for meetings or public communications
- Maintain confidentiality of sensitive law enforcement, personnel, and administrative information
- Coordinate meetings, including scheduling, logistics, and preparation of materials
- Perform general administrative support tasks such as data entry, filing, copying, and document management
- Perform other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
