BLANK AST 2
About The Position
The Admin Asst 2 supports Dr. Rachel Loewy’s clinical research lab in the Department of Psychiatry and Behavioral Sciences at the University of California, San Francisco. The Loewy Lab focuses on early psychosis research and services and partners with universities and state and local stakeholders through the EPI-CAL Center for Excellence. The incumbent assists with EPI-CAL projects and related work, providing administrative and clerical support across subprojects that help early psychosis programs and counties develop, implement, and operate Coordinated Specialty Care programs. The role supports training and technical assistance, outcomes data collection, and program operations. The incumbent tracks training progress and milestones, schedules and attends meetings, organizes calendars, prepares agendas and minutes, communicates with county partners and other stakeholders, and helps project teams meet program goals. The position works across universities and interacts with California state and local leadership, county representatives, providers, clinicians, and service users. It may include travel to California counties for clinic site visits and may broaden to other projects under Dr. Loewy.
Requirements
- High school degree or higher.
- At least 3 years of experience in an administrative support role.
- At least 1 year of experience supporting a large program with dynamic goals in a fast-paced environment.
- Proficiency with Microsoft Office programs and Windows systems.
- Ability to track activities across various projects and balance competing priorities.
- Excellent written communication and organizational skills.
- Ability to establish cooperative working relationships with UCSF team members, cooperating institutions, county representatives, and stakeholders.
Nice To Haves
- Bachelor of Arts degree in a related field.
- Bilingual in Spanish and English.
- Familiarity with UCSF systems such as MyExpense and BearBuy.
Responsibilities
- Monitor and document progress toward training, contract, and program goals at individual, county, or broader levels.
- Evaluate training completion and, as appropriate, recommend resolution plans to project teams.
- Travel to and participate in in-person or remote site visits, including coordinating site evaluations and related documentation and support.
- Address operational and project-related issues.
- Prepare reports and summarize deliverables for stakeholders or distribution.
- Track project measures and discussion items, and review standard templates with oversight from project leads.
- Maintain organized, frequently updated tracking systems.
- Develop meeting agendas, prioritize items, and obtain agenda contributions from guests as appropriate.
- Attend meetings with the organization, state and local leadership, government officials, and other stakeholders, adapting to changing responsibilities and meeting needs.
- Prepare meeting minutes and summaries for fast-paced, technical meetings, using appropriate terminology and documenting decisions.
- Share information and follow up with organizations or stakeholders as appropriate.
- Organize travel for others, process reimbursements, and coordinate meeting and event planning and logistics.
- Maintain and update contact lists, staffing tables, mailing groups, and similar records.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
