Admin Assistant-Ft Worth, Tx

The US Oncology Network•Fort Worth, TX

11h•Onsite

About The Position

Texas Oncology is looking for a full-time Administrative Assistant to join their team at the Ft Worth, Tx location. This role supports the department with administrative and staff support services, handling administrative tasks for projects, programs, or processes specific to the operating unit served. The position involves keeping records, statistics, and files according to standardized procedures and requirements, and often serves as the primary contact for information on administrative processes. This is not a secretarial position. The role requires adherence to the US Oncology Compliance Program, including the Code of Ethics and Business Standards.

Requirements

Associate's degree in business, office administration, or secretarial program required.
Minimum of 5 years of office administration experience.
Typing speed of 55+ WPM.

Responsibilities

Provides administrative support for special projects to include research, compiling data, preparing standard reports.
Answers telephones, takes accurate messages, and screens and directs calls in a professional manner.
Composes, prepares, and proofreads correspondence, office memos, and reports on the computer; maintaining confidentiality when required. Routinely updates documents to keep up with changes in processes or programs.
Handles all administrative detail to support programs or processes under the direction of a manager. Includes handling requests for information, sending out routine letters and inquiries, answering questions, following up on problems or needed changes. Is included in discussions regarding processes quality and improvement.
Designs, implements, and updates forms for use within the office by applying knowledge of software applications. Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis, and creating a new filing system as needed.
Receives invoices and reviews for accuracy, provides codes for payment or tracking, completes approval documentation and obtains authorized signatures. Forwards records to accounting for processing, expedites payments and files in appropriate records system.
Takes charge of program or department calendars and schedules meetings and appointments as necessary. May make meeting arrangements or coordinate needed changes.
Communicates with all levels of management on information relating to projects and other requests. Acts as a liaison between management and other staff.
Documents actions, processes and procedures supporting processes and programs. Uses and maintains databases and on-line records. Maintains accuracy of hardcopy and on line records.