Admin Assistant

Huntsville Hospital Health System • Huntsville, AL

15h • Onsite

About The Position

Serves as Administrative Assistant to the Vice President of Medical Affairs. Individual must be a highly organized professional with strong administrative support skills and a data-driven mindset. The position requires the ability to manage calendars, correspondence, and documentation, while also collecting, and analyzing data to support operational needs and prepare executive-level presentations and reports. Assists the VPMA in day-to-day administrative and operational activities. Greets department visitors (including the public, patients, physicians, and hospital staff) and respond to requests or directs inquiries to appropriate personnel or department. Answers incoming calls, routes calls appropriately, and takes accurate and detailed messages as needed.

Requirements

• High School Diploma or higher
• Minimum of ten years experience in clerical/secretarial role with equivalent responsibilities as described above in job summary.
• Proficiency in Microsoft Excel and reporting tools
• Ability to develop clear, well-formatted presentations using PowerPoint
• Strong attention to detail, accuracy, and confidentiality
• Effective communication and organizational skills

Responsibilities

• Manage calendars
• Manage correspondence
• Manage documentation
• Collecting data
• Analyzing data
• Prepare executive-level presentations
• Prepare executive-level reports
• Assists the VPMA in day-to-day administrative and operational activities
• Greets department visitors
• Respond to requests
• Directs inquiries to appropriate personnel or department
• Answers incoming calls
• Routes calls appropriately
• Takes accurate and detailed messages as needed

Benefits

• Medical
• Dental
• Vision
• Life insurance
• Flexible spending
• Short term and long term disability
• Several retirement account options with 401K organization match
• Nurse residency program
• Tuition assistance
• Student loan reimbursement
• On-site training and education opportunities
• Employee Discounts to phone providers, local restaurants, tickets to shows, apartment application and much more!

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees