Admin Assistant

Performix • Franklin, TN

1d • Hybrid

About The Position

· Job Title: Executive Admin Assistant
· Contract: 6 Months (open to extension/conversion)
· Schedule: Hybrid- 2 days’ work from home and 3 on site (will need to be flexible based on leaders’ calendars/travels)
· Top Skills: Front Office Admin Skills, strong scheduling experience, working with C-Level Professionals, strong organization skills, excellent skills in Microsoft Suite of Outlook, Teams, PPT, etc.
· This admin will be split between two high level leadership executives. They will need a strong digital print with technology. Will need to be flexible with receiving calls after hours during high travel times if any travel delays.
· The Executive Assistant provides high-level administrative support to two key Client Leaders
· This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities across multiple time zones.
· The Executive Assistant acts as a trusted partner, ensuring seamless operations and communication within the leadership team and across the organization.

Requirements

• Education: Bachelor’s degree or equivalent experience.
• Experience: Minimum 5+ years supporting senior executives in a global organization.
• Skills: o Strong organizational and time-management skills. o Excellent written and verbal communication. o Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint, etc.). o Ability to handle sensitive information with discretion. o High level of adaptability and problem-solving skills.

Responsibilities

• Calendar & Scheduling Management o Coordinate and manage complex calendars for multiple executives, including prioritizing meetings and resolving conflicts. o Organize internal and external meetings, video conferences, and travel schedules.
• Travel Coordination o Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. o Prepare travel expense reports and ensure compliance with company policies.
• Communication & Correspondence o Serve as the primary point of contact for executives, screening and prioritizing emails, calls, and requests. o Draft, edit, and proofread correspondence, presentations, and reports.
• Meeting Preparation & Support o Prepare agendas, briefing materials, and presentations for leadership meetings. o Record and distribute meeting minutes and follow up on action items.
• Project & Administrative Support o Assist with special projects, research, and data analysis as requested by executives. o Maintain confidential files and records with the highest level of discretion.
• Cross-functional Coordination o Liaise with internal teams and external stakeholders to ensure smooth communication and execution of initiatives. o Support organizational events, leadership offsites, and strategic workshops.

What This Job Offers

• Career Level: Mid Level