Admin Assistant - Medical Services

The US Oncology Network•Fairfax, VA

2d•Onsite

About The Position

Virginia Cancer Specialists, affiliated with McKesson Specialty Health and US Oncology, a leader in Cancer Care, is seeking an experienced full time Admin Assistant Medical Services to work with our Physician Services Team at our Administrative Office in Fairfax. This role involves performing a variety of secretarial and administrative duties requiring experience and knowledge of general office procedures. The position includes typing and preparing departmental correspondence, reports, records, and other documents, greeting and routing visitors, screening phone calls, routing mail, and establishing and maintaining effective filing systems. The Admin Assistant will also assist with departmental projects and may support a group of physicians or a manager. A commitment to the US Oncology Compliance Program, including the Code of Ethics and Business Standards, is expected.

Requirements

High school diploma or equivalent required.
Minimum of three years of office administration experience.

Nice To Haves

Associates degree in business, office administration etc preferred.

Responsibilities

Hospital Charges – PMD (Physician Mobile Device – Telehealth)
Registration of new patients
Distribute open slot emails
Open provider schedules
Loading call Schedule
Tracking providers meetings
Tracking providers vacation totals
Building new schedule templates and onboarding new providers
Receives and transmits telephone messages for physician and other practice personnel. Answers calls promptly according to departmental guidelines; records messages accurately; and demonstrates a willingness to assist others by providing information whenever possible.
Drafts correspondence and documents within the timeframe requested.
Assists in the coordination of appointments and meetings for the physician in accordance with departmental guidelines.
Maintains and completes all health plan contracts (new & re-appointments) and all hospital appointment applications.
Coordinates physician monthly on-call schedule and maintains monthly vacation/time-off and on-call accruals and holiday rotation. Completes and distributes weekly schedules.