Admin Assistant IV

American Red Cross • Honolulu, HI

12d • $29 - $31 • Onsite

About The Position

The Admin Assistant IV provides complex administrative support to senior leadership and plays a key role in driving operational efficiency across the department. This role involves preparing reports and correspondence, managing projects and programs, and optimizing internal processes. The Coordinator also serves as a liaison across teams and external partners, ensuring smooth communication and coordination. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State, and local regulations.

Requirements

• High School or equivalent required.
• Minimum 7 years of related experience or equivalent combination of education and related experience required.
• Excellent verbal and written communication skills.
• Proficient in personal computer use and Microsoft Office Suite.
• Proficient typing skills required.
• Ability to work on a team.

Nice To Haves

• Knowledge of organizational policies and procedures that relate to operations within assigned organizational unit is preferred.
• Ability to prepare and edit complex documents is preferred.
• Intermediate proficiency in Excel and PowerPoint.
• Experience utilizing video conferencing technology such as Owl Labs (or similar remote collaboration tools), is highly desired.

Responsibilities

• Provides support to the American Red Cross Pacific Islands Region leadership team (Regional CEO/COO/board), including executive assistant support (calendar, travel etc.) for the RCEO.
• Perform a variety of complex administrative duties, with little supervision and exercising confidentiality. Prepare and maintain memos, records, reports, data or correspondence for management or staff review. Review correspondence for consistency with corporate policies and practices. May develop high-level presentations and/or spreadsheet reports and run specialized queries from department database.
• Initiate, prepare, and edit written materials, correspondence, and reports using various software and/or database management applications.
• Compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations supporting functional area or business unit/project by utilizing specific database or software applications.
• May administer a particular project involving operational issues and compile results and findings for management review. May participate as a department representative on a cross-functional project team or serve as a project manager for an intra-department project.
• May provide functional supervision to clerical/administrative staff assigned to unit.
• Provide support, training, development and/or leadership guidance to all volunteers.

Benefits

• Medical, Dental Vision plans
• Health Spending Accounts & Flexible Spending Accounts
• PTO: Starting at 15 days a year; based on FLSA status and tenure
• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
• 401K with 6% match
• Paid Family Leave
• Employee Assistance
• Disability and Insurance: Short + Long Term
• Service Awards and recognition

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED