Admin Assistant - Intermediate (Adolescent Medicine)

UPMC•Pittsburgh, PA

5h•Onsite

About The Position

UPMC Department of Pediatrics is hiring a full-time Administrative Assistant Intermediate to join their Adolescent Medicine team. This is a Monday through Friday daylight position from 8am to 4:30pm. No evenings, weekends, and select holidays off! This role will be responsible for meeting management and note taking, report generation, data dissemination, and general administrative duties. This role will also learn and cross-train with front office staff when needed for staffing. This role will have an opportunity to work with adolescents and young adults aged 12-25, supporting a diverse range of patient populations across multiple porgrams and locations. Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Requirements

High school diploma or equivalent
Three years experience in an administrative support role
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
Ability to use applicable MS Suite products
Working knowledge of business processes and procedures
Knowledge of basic accounting and financial principles and functions
Ability to analyze data and use basic reasoning skills
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Responsibilities

Provides varied administrative support to a department or group of professionals.
May make travel arrangements.
Maintains various accounting and budgetary records (i.e., completes expense reports).
Collects, compiles, and analyzes moderately complex data and information.
Composes straightforward written descriptions of results.
Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
Performs routine clerical functions, such as copying, sorting, filing, and typing.
Sets up and maintains varied office files, logs, and records office activities.
Orders office supplies and maintains office equipment.
Answers, screens, and routes incoming calls and messages.
Responds to routine questions.
Greets, screens, and directs visitors to appropriate staff member.
Reviews administrative procedures and interprets them for employees.
Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).