Admin Assistant - Intermediate

UPMC•Pittsburgh, PA

5h•Onsite

About The Position

University of Pittsburgh Physicians is hiring a Full-Time Admin Assistant - Intermediate to help support the Division of Pulmonary, Allergy, Critical Care and Sleep Medicine. Hours: 8:00 am to 4:30 pm or 8:30 am to 5:00 pm Location: Oakland, UPMC Montefiore Purpose: Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Requirements

High school diploma or equivalent
Three years experience in an administrative support role
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
Ability to use applicable MS Suite productsWorking knowledge of business processes and proceduresKnowledge of basic accounting and financial principles and functions
Ability to analyze data and use basic reasoning skills

Responsibilities

Under general direction, provides varied administrative support to a department or group of professionals.
May make travel arrangements.
Maintains various accounting and budgetary records (i.e., completes expense reports).
Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results.
Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
Orders office supplies and maintains office equipment.
Answers, screens, and routes incoming calls and messages.
Responds to routine questions
Greets, screens, and directs visitors to appropriate staff member.
Reviews administrative procedures and interprets them for employees.
Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).