Admin Assistant (Bilingual in Russian/English) - Holocaust Survivor Program

Elder Care•New York, NY

5d•Onsite

About The Position

Performs administrative and business tasks for the program/department, in addition to general clerical office duties. This role involves managing communications, maintaining records, ordering supplies, preparing reports, and assisting with client-related activities. The position also requires adherence to organizational standards and policies regarding training, absenteeism, and appearance.

Requirements

Associate’s degree (A.A.) or two-years of college or technical school
Two years related experience or equivalent combination of education and experience
Computer knowledge is a must
Proficient in Word, XL and PowerPoint
Problem solving abilities while multi-tasking
Ability to exercise sound judgment
Excellent verbal and written communication skills
Excellent customer service and organizational skills
Bilingual in Russian/English

Nice To Haves

Experience in working with seniors preferred

Responsibilities

Answers and screens telephone calls, provides basic information, and routes calls.
Receives and routes incoming mail; prepares and ensures proper delivery of outgoing mail.
Maintains inventory and orders office supplies, following established protocols.
Maintains departmental filing systems and files correspondence and records.
Maintains and updates client mailing list, creates labels, and facilitates mailings.
Assists in the preparation of monthly service summary and statistical reports, and other required documentation.
Greets visitors, ascertains the nature of their business, and directs them to the appropriate staff member.
Assists with the submission of check requests and invoices, including staff reimbursement for travel expenses.
Makes copies, scans documents, and transmits faxes related to department activities.
Assists with data entry in the electronic client record keeping system.
Prepares confidential reports, correspondence, and other materials for the Department/Division director.
Assists with coordination of client transportation to social programs and events.
Performs other related duties as required or assigned.
Completes annual mandatory trainings in a timely manner.
Adheres to the organization’s policy in regards to absenteeism and appearance.