Activity Project Manager - Finance Manager - Airport

County of Volusia•Suite 300 Daytona Beach, FL

16d•Onsite

About The Position

The Activity Project Manager serves as a member of the executive team at Daytona Beach International Airport directing and managing the following functional areas for the Airport: financial reporting, budgeting, accounting, purchasing, and internal controls.

Requirements

High school diploma or GED and (9) years of progressively responsible experience in Business Administration, Accounting, Finance, Public Administration, or related field.
A Bachelor’s degree in: Business Administration, Accounting, Finance, Public Administration, or related field and five (5) years of progressively responsible experience.
A comparable amount of related education, training, or experience may be substituted for the minimum qualifications.
Must possess a valid driver's license at the time of hire.
Must obtain a valid Florida driver's license within 30 days of hire and maintain it thereafter.
Knowledge of the principles and practices of public administration.
Knowledge of generally accepted accounting principles and procedures for governments, and ability to apply such knowledge to accounting transactions.
Knowledge of effective internal controls.
Knowledge of research techniques and availability of current information.
Ability to exercise judgment and discretion in establishing, applying, and interpreting policies and procedures.
Flexibility to navigate changing financial environments and adapt strategies accordingly.
Ability to establish and maintain effective working relationships with associates, subordinates, public officials, other governmental agencies, and the general public.
Ability to supervise subordinate staff and assign work.
Ability to effectively manage, schedule, train, monitor, and evaluate assigned staff.
Ability to express ideas clearly and concisely, orally and in writing, to groups and to individuals.
Ability to prepare and analyze budgetary tools and documents.
Ability to listen and communicate effectively.
Ability to prioritize workload effectively.
Ability to respond to emergency situations.
Ability to establish and maintain effective working relationships.
Ability to work under stressful conditions.
Ability to interact effectively with others.
Must be able to relocate to other county locations based on operational needs.
Must be able to successfully pass a fingerprint-based Criminal History Records Check (CHRC), a Security Threat Assessment (STA), a drug test, and a financial background check as a condition of employment.
Ability to read and comprehend professional manuals, legal documents, ordinances, statutes; instructions, reports, abstracts, financial reports, letters, and summaries.
Ability to write reports, evaluations, summaries, letters, financial reports, procedures, and policies.
Ability to perform advanced mathematical functions.
Ability to speak publicly and extemporaneously, conversant in policies, techniques and procedures of discipline.
Ability to analyze data and develop conclusions.
Ability to identify and resolve problems.
Sedentary Work.
Ability to speak and hear.
Visual acuity (peripheral vision, depth perception) necessary to operate a motorized vehicle.
Finger dexterity.
Ability to bend, stoop, and reach.
Ability to push, pull and/or carry 25 lbs. (ie: small packages).

Nice To Haves

At least 10 years of progressive management experience in accounting, finance, or airport business administration.
Certified Public Accountant (CPA) certification is highly desirable.
ACE Finance and/or Certified Member (C.M.) designation from AAAE is a plus.

Responsibilities

Establish and oversee financial reporting and accounting for the Airport in conjunction with the county Finance Department.
Create, monitor, recommend, and implement financial control policies and procedures, including any necessary changes and enhancements.
Provides information and directions to Airport staff regarding the Airport’s financial policies and procedures.
Coordinates and conducts internal reviews on processes and procedures to ensure appropriate internal controls.
Monitors financial activity of the Airport for budgetary and grant compliance.
Reviews financial reports and information for accuracy and completeness.
Prepares daily, weekly, monthly, and yearly financial reports as requested by the Airport Director, or by Airport department managers.
As requested, coordinates the review of reports prepared by the county Finance Department.
Reviews the general ledger and trial balance account activities for compliance with the County's accounting policies as well as Federal and State reporting requirements.
Prepares the adjusting entries to reclassify expenditures and revenues determined incorrectly posted during these reviews.
Coordinates responses to document requests and questions from internal audits performed by the county Internal Auditor.
Manages accounts receivable for the Airport in conjunction with the county Finance Department.
Prepares billing advice documents to submit to the county Finance Department to bill Airport customers.
Accurately calculates amounts to be billed in accordance with the terms and conditions of contracts with the Airport’s customers.
Monitors the Airport aged receivables amounts as indicated in monthly reports provided by the Finance Department.
Reconciles receivables older than 90 days to determine if the amounts were misbilled, or customers are falling behind in payment.
Coordinates submission of accounts receivable adjustment requests for any misbilled accounts as determined by the aging report.
Coordinates with Airport customers to determine the reason for any payments falling behind.
Diligently follows up with progressive steps to obtain payment and/or coordinates actions with Airport management and the county’s Legal Department, as necessary, to ensure any owed amounts are paid by the customer.
Annually prepares initial recommended Airport operating and capital budgets and forecasts based on analysis of prior financial activity, as adjusted for changing facts and circumstances expected in the future (based in part on information gained through coordination with airport projects and maintenance staff).
Provides to Airport management staff budget and forecast summaries and detailed reports for Airport management to provide input and recommendations into the preparation of the annual budgets.
Incorporates Airport management’s input and recommendations into the recommended budget and forecast before submitting the budget and forecast to the county Finance Department.
Coordinates the input of the operating and capital budgets into the county budget system.
Coordinates preparation and responses for additional budget information to the county Finance Department.
Monitors and prepares requests to change the Airport's operating and capital budgets including establishing new accounts, budget transfers, and budget resolutions, especially related to grants.
Coordinates all Airport activity related to procurement, including bid processes, requests for purchase orders, task assignments, change orders, and amendments while ensuring the Airport remains in compliance with the county’s Procurement Policy.
Creates purchase requisitions and delivery orders for payment in the county’s financial management software.
Processes invoices for submission to the county’s Finance Department for payment.
Coordinates with the county’s Purchasing Division during solicitations for services and contracts.
Coordinates the Airport’s use of Master Agreements (MA) and assists vendors working with the county Purchasing Division to ensure the Airport has necessary MA's.
Coordinates the Airport’s grant administration process including the preparation of grant applications, coordinates with agencies and staff, the processing of grant paperwork and draws, and completes the grant closeout process.
Coordinates the Airport’s use of Passenger Facility Charges (PFC) in compliance with the applicable Federal laws and regulations.
Completes budget amendments for submission to the County Council as necessary, to ensure PFC-eligible projects are charged to the Airport’s PFC fund.
Coordinates changes in budgets and programs, as needed, within the FAA PFC reporting system.
Reviews and analyzes the programs’ financial data of all grants and coordinates reporting with the Airport, the county Finance Department, and the granting agencies.
Initiates and manages assigned Airport County Council Agenda Items for processing.
Coordinates Airport’s capital asset management with the Finance Department, including the completion of annual inventories, the reporting of new and transferred assets, and the disposal of capital assets.
Serves as the payroll contact for the Airport, coordinating time reporting and attendance reporting biweekly to the county Finance Department
May be assigned to other county locations based upon operational needs.
Attends work on a regular and consistent basis.
Must adhere to Federal, State, County and Local ordinances.
Responds to emergency situations.
Performs other duties as assigned.