Administrative Assistant - Activities
Uinta County School District Number One•Denver, WY
•Onsite
About The Position
The Uinta County School District #1 Activities Administrative Assistant is responsible for supporting the work of the Director of Activities in providing leadership, supervision, and coordination of all sports programs and as well as other student activities K-12 to provide students with a worthwhile learning experience.
Requirements
- High School diploma or equivalent
- Knowledge of record-keeping techniques
- Knowledge of office practices and procedures
- Knowledge of State of Wyoming and federal regulations and policies regarding personnel matters and employment, civil rights, Title IX, FWCS code of conduct
- Knowledge of English grammar, spelling and punctuation
- Knowledge of basic mathematics
- Knowledge of UCSD#1 policies and procedures
- Knowledge of basic athletic and cultural events
- Knowledge of district co-curricular activities
- Knowledge of Title IX
- Ability to work in a diverse environment
- Ability to communicate effectively with students, parents, teachers, administrators, community and staff
- Ability to collaborate and work closely with district managers and administrators in the scheduling of facilities, arranging for staff, care of athletic fields, activity equipment and needs
- Ability to transport self among district buildings and to regional and state meetings and workshops as necessary
- Ability to "think outside the box"
- Ability to analyze situations accurately and adopt an effective course of action
- Ability to interpret, apply and explain rules, regulations, policies and procedures
- Ability to promote positive staff morale
- Ability to organize multiple tasks and conflicting time constraints.
- Ability to engage in self-evaluation with regards to leadership, performance and professional
Nice To Haves
- college-level course work in business, secretarial science or related field
- five (5) years of increasingly responsible secretarial or administrative assistant experience.
- two (2) year experience working with athletic and cultural events
Responsibilities
- Responsible for elementary schools' activities Aspen Elementary Clark Elementary North Elementary Uinta Elementary
- Responsible for assisting with the coordination concerts, piano tuning and school pictures
- Responsible for any other programs where buildings might need support. This includes: EHS EMS DMS Athletics
- Responsible for assisting with scheduling of all athletic activities
- Responsible for developing regional sports tournaments. This includes but may not be limited to: Regional tournaments for volleyball, basketball, wrestling, soccer, swimming, football and track
- Responsibilities for regional tournament can include but are not limited to: Creating invitations/emails, Creating brackets, Creating programs, Recruiting/hiring workers and officials, Purchase awards and event shirts, Establish hospitality room assuring that food and drink are provided
- Responsible for sending press releases detailing event results to WHSAA
- Responsible for booking all lodging for Athletic Director and all team members. Note: Looking out a year in advance for location of Regional and State tournaments location
- Responsible for assisting with the research for all the services required to support student activities
- Responsible for supporting the scheduling of concussion training, drug testing, filming and stat information
- Responsible for keeping Human Resources informed of open coaching positions
- Responsible for supporting HR with appropriate paperwork that releases ad validates new hires
- Responsible for assisting HR with contracts for coaches
- Responsible for organizing coaches meetings as needed
- Responsible for supporting district communications with the creation/design of needed posters, banners, sponsor signs etc.
- Responsible for generating reports for the Athletic Director and Superintendent as needed
- Responsible for all purchases for district activities including travel expenses
- Responsible for coordinating purchase orders for all activity expenses. This includes but is not limited to: Equipment, Uniforms, Dues for state and regional conferences, Tournament entry fees, Credit card purchases
- Responsible for preparing money boxes, checking cash amounts and balancing event proceeds
- Responsible for balancing activities budget
- Responsible for understanding the scope of activities budget and allocating dollars equitably between male and female sports
Benefits
- regular full-time
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
