ACT / OCT Coordinator

Bizzell•Guthrie, OK

4d•Onsite

About The Position

The ACT/OCT Coordinator promotes the ACT/OCT program to all staff and students, recruits students to ensure program capacity, and provides support services to concurrently enrolled students to ensure all OMS goals and student achievement of certificates and degrees are met. This role acts as a liaison between the center and the concurrent enrollment provider, maintains student records, and ensures students meet established attendance and performance criteria. The coordinator also plays a key role in financial aid coordination, provides feedback on employability skills, and works towards meeting Outcome Measurement System goals. Additionally, the position involves planning, implementing, and marketing work-based learning (WBL) programs, including developing policies, recruiting and monitoring students, and ensuring compliance with DOL requirements and safety standards.

Requirements

Proficiency with advanced Microsoft Office applications including Word, PowerPoint, Outlook, and Excel.
Computer Literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
Strong knowledge of the subject area of instruction and academic teaching practices.
High level of communication, interpersonal skills, and organizational skills.
High level of ability to motivate, inspire, and educate students effectively.
Certified to teach in State (may be waived by Regional Office but must pursue certification).
Valid State Driver’s License.

Nice To Haves

Minimum of one to two years related experience in education.
Two years’ experience with job development and placement.

Responsibilities

Provides support services to all enrolled ACT/OTP students.
Acts as a liaison between the center and the concurrent enrollment provider.
Submits all ACT/OTP student daily attendance each week to the student records department.
Maintains students’ ACT/OTP folders to include applications, progress reports, class schedules and grades.
Coordinates with concurrent enrollment provider to ensure that evaluations are submitted for each ESP timely.
Ensures all ACT/OTP students meet PRH-established attendance and performance criteria.
Coordinates with the concurrent enrollment provider and center finance department to ensure all received financial aid is used to off-set center costs for ACT/OTP student enrollment.
Provides regular feedback to students regarding appropriate employability skills and mastery of Career Success Standards.
Works toward meeting Outcome Measurement System goals.
Conducts ACT/OTP screening committee to determine applicant eligibility.
Assists approved applicants to apply for acceptance at participating colleges.
Monitors students’ attendance and progress.
Conducts a review at the end of each semester to determine continued enrollment.
Maintains database on; applicants, participants, and average GPA of graduate’s field of studies.
Works to maximize the number of grants secured by students.
Plans, implements and markets work-based learning (WBL).
Develops and implements polices for the WBL programs that meet DOL requirements.
Recruits, enrolls and monitors students in the WBL programs.
Plans and assists in the development of the work-based learning handbook, guide, or brochure.
Conducts orientation for students identified for the work-based learning program.
Conducts sessions with career technical education and academic instructors on trends in the work force and training needs identified by the work-based learning site.
Monitors work sites to ensure that quality training is taking place.
Coordinates communication of work-based learning “success stories” with local businesses.
Promotes a home-based WBL program and helps coordinates the program.
Works with the Center’s Safety Officer to ensure all work-based learning sites are safe and in compliance with OSHA standards and site visits are conducted as required.
Ensures that all work positions are documented with a site agreement and specific agreement and that necessary signatures have been acquired.
Ensures all documentation reflective of work-based learning assignments have been completed including, but not limited to, Training Achievement Records (TAR), periodic evaluations, and time sheets.
Ensures student WBL hours are updated in CIS.
Coordinates transportation of students to work sites.
Follows CDSS plan and Code of Conduct system daily.
Assists with quarterly graduation exercises.
Complies with DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and center policies and procedures.
Maintains good housekeeping in all areas and complies with safety practices.
Models, mentors, and monitors appropriate Career Success Standards.
Participation in PRH-mandated staff training is mandatory. Failure to participate may result in disciplinary action up to and including termination.
Other duties as assigned. Perform other duties as assigned.