Acquisitions Funds Assistant

Cornell University•Ithaca, NY

13d•Hybrid

About The Position

The Library Finance and Budget office (F&BO) serves endowed and contract college Library units across campus providing budget, financial transaction, grant and gift, and reporting support. Primary responsibilities for this position include: Serve as the primary invoice approver of library materials invoices in FOLIO (library management system), including problem invoice follow-up with Library Technical Services (LTS). Serve as procurement card holder for Finance and Budget office, provide backup for library material payments. Providing library materials vendor maintenance in FOLIO and KFS (university accounting system). Daily financial operations including payment requests, travel reimbursement preparation and requests, account reconciliations, account requests and maintenance. Process deposits. Responsibility for financial customer service, financial review and reporting for library accounts/departments as assigned. Ad hoc financial analysis and reporting. Responding to vendor and customer inquiries. Participation in budget development for assigned departments. Provide back up for coworkers responsibility area assignments and reporting during absences.

Requirements

Associates Degree and 2 to 4 years relevant experience or equivalent combination
Knowledge of desktop computing (including word processing, spreadsheets, databases, email and related file management) and standard office equipment.
Strong organizational, communication (verbal and written), and interpersonal skills.
Must successfully complete the Cornell Accounting Certification program within the first year of employment if not already completed.
Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

Nice To Haves

Graduate of the Cornell Accounting Certification program

Responsibilities

Serve as the primary invoice approver of library materials invoices in FOLIO (library management system), including problem invoice follow-up with Library Technical Services (LTS).
Serve as procurement card holder for Finance and Budget office, provide backup for library material payments.
Providing library materials vendor maintenance in FOLIO and KFS (university accounting system).
Daily financial operations including payment requests, travel reimbursement preparation and requests, account reconciliations, account requests and maintenance.
Process deposits.
Responsibility for financial customer service, financial review and reporting for library accounts/departments as assigned.
Ad hoc financial analysis and reporting.
Responding to vendor and customer inquiries.
Participation in budget development for assigned departments.
Provide back up for coworkers responsibility area assignments and reporting during absences.

Benefits

Comprehensive health care options
Generous retirement contributions
Access to wellness programs
Employee discounts with local and national retail brands
Health and personal leave
Three weeks of vacation
13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
Two additional floating holidays
Tuition-free Extramural Study and Employee Degree Program
Tuition aid for external education
Cornell Children's Tuition Assistance Program