Acquisitions Administrator

EIG14T•Berkley, MI

About The Position

The Acquisitions Administrator supports Acquisition Managers with trade area planning and site selection while improving communication among tenants, sellers, internal teams, and brokers. This process-oriented role maintains accurate project files, records, and software, and serves as a reliable source of project information and important dates. The administrator also supports tenant needs, broker coordination, site review and approval processes, and acquisition-related meetings and travel.

Requirements

Familiarity with the real estate transaction process, closing, and related processes.
Positive attitude, professional demeanor, and strong work ethic.
Strong organization and time-management skills.
Good interpersonal and communication skills.
Strong understanding of technology and adaptability to multiple software platforms.
Familiarity with SharePoint, Adobe, and Microsoft Office Suite.

Responsibilities

Generate new pipeline projects and enter base information.
Create project files in SharePoint using the appropriate internal template, as directed by Acquisition Managers.
Track and move files in SharePoint and Smartsheet to reflect project status, as directed by Acquisition Managers.
Gather and file project information before purchase agreements are signed, including LOIs, site layouts, marketing information, and seller materials.
Help Acquisition Managers gather base information for site development.
Prepare agendas and gather budgets, layouts, site books, and other information for new-site discussions.
Coordinate site book creation between Acquisition Managers and the Marketing Manager to improve efficiency.
Present site books to the 814 Real Estate Committee for approval.
Help Acquisition Managers address tenant needs, including annual growth plan updates, bi-weekly tenant update meetings, and other items.
Track follow-ups and deliverables from tenant meetings.
Help the Vice President of Acquisitions and CEO gather information for new tenant kickoffs.
Coordinate, identify, and manage broker information as directed by Acquisition Managers and the Vice President of Acquisitions.
Convey relevant information to brokers and respond to needs in their respective markets.
Organize weekly or bi-weekly broker calls with Acquisition Managers and prepare and circulate meeting agendas.
Coordinate travel with tenant representatives, Acquisition Managers, and brokers.
Prepare tour agendas with pertinent information when needed.
Update acquisition department and tenant contacts on the master contact list semi-annually.
Perform other duties as assigned.