Accounts Receivable Specialist

SAFE SITE UTILITY SERVICES LLC • Glendale, AZ

11d

About The Position

At Safe Site Utility Services, we live our core values—Communication, Honesty, Accountability, Safety and Expertise—in every interaction and decision. Providing industry-leading Subsurface Utility Engineering (SUE), utility locating, and damage prevention solutions. Our team is driven by a commitment to safety, accuracy, and excellence.
The Accounts Receivable Specialist is responsible for managing Accounts Receivable (AR) functions. This includes maintaining accurate client/vendor records and processing customer invoices. The ideal candidate will have strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Office, particularly Excel.
• Proficiency in Accounting Software, QuickBooks, SalesForce, NetSuite experience a Plus.

Nice To Haves

• High school diploma
• 3+ years of experience in a similar accounting role.
• Experience with AR functions.
• Familiarity with ERP systems is a plus.
• Knowledge of basic accounting principles.
• Strong background in T&M Billing and Progress Billing.

Responsibilities

• Collaborate with internal departments to ensure timely and accurate invoice generation.
• Prompt resolution of billing discrepancies.
• Generate and send customer invoices in a timely manner.
• Maintain Customer accounts and accurate transaction records.
• Apply customer payments and reconcile AR ledger.
• Communicate with Project Managers & other stakeholders to ensure accurate billing.
• Generate and Prepare Monthly AR Reports.
• Support month-end and year-end close processes
• Maintain organized financial records and documentation.
• Assist with audits and provide necessary documentation.
• Prepare progress billings ( e.g., AIA G702/G703).
• Maintain lien waivers, insurance docs, and compliance requirements tied to billing.
• Maintain COI’s and W-9’s annually
• Maintain documents for audit readiness (invoices, payments, adjustments).
• Assist with internal and external audit requests.

Benefits

• Medical, Vision and Dental
• 401(k) matching
• PTO
• Advancement Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED