Accounts Receivable Specialist

Finnegan•Washington, DC

3d•$73,000 - $83,000

About The Position

Finnegan is more than just a law firm – we are a powerhouse of innovation and strategy growth. We pride ourselves on providing top-tier intellectual property services globally. Our success is rooted in our emphasis on relationships with our clients and each other. We care about every individual, and it is why many professionals have spent their entire careers at Finnegan.Role Overview The Accounts Receivable Specialist is responsible for following up with clients and attorneys on outstanding receivables, accurately preparing monthly statements/reports within established timeframes and provides information as needed for preparation of reports and monthly forecast projections.

Requirements

Associate degree in Accounting or related field and two years’ experience in accounts receivable/collections; OR, in lieu of a degree, a minimum of 5 years’ experience in law firm accounts receivable/collections required
Demonstrated proficiency in Microsoft Office Suite with strong Excel skills required.
Must be able to produce reports with accurate and complete data in a timely manner.
Ability to gather data, compile information, and prepare reports
Ability to calculate numbers, correct entries, and post to records
Excellent written and verbal communication and interpersonal skills
Excellent analytical skills and strict attention to detail.
Good judgment is a must.
Ability to work well under pressure, meet frequent deadlines, and prioritize multiple tasks

Nice To Haves

Experience in a law firm or professional services environment preferred
Familiarity with Excel features such as pivot tables and VLOOKUP functionality a plus and must be able to master these two Excel functions, if training is needed.
Open to leveraging AI to improve efficiencies
Aderant experience a plus

Responsibilities

Monitors client accounts receivable (AR) agings and contacts partners and clients to inquire about unpaid accounts as required.
Responds to client inquiries, identifies, and resolves legitimate payment issues versus possible “stall” tactics, escalating to management as needed.
Tracks collections progress until paid utilizing Aderant to track progress and schedule tasks maintaining appropriate level of follow-up with clients.
Advises responsible partner of progress as needed, without undue burden on the partner.
Proactively seeks required data to collect, monitor, ensure accuracy and reconcile client accounts
Successfully interacts with clients and applicable departments to resolve client payment discrepancies, including follow-up to obtain client posting instructions.
Works with billing and e-billing department to successfully resubmit invoices and recommends accounts for write-off as needed.
Monitors the processing of and adjustments to electronic invoices by utilizing various electronic billing systems and Bill Blast.
Resolves tier 2 rejections in a timely manner.
Provides appropriate and timely follow-up to Managers and Attorneys regarding unresolved and outstanding issues.
Resolves short payment issues, including contacting the client to collect balance, submitting for write off, etc.
Communicates pertinent information to the Billing Attorneys and Managers.
Other duties as assigned
Utilizes knowledge of various electronic billing systems and Bill Blast to verify submission of electronic invoices to the client
Resolves tier 2 rejections in a timely manner
Proactively follows-up with Managers and Billing Attorneys regarding unresolved and outstanding issues including short-paid electronically billed invoices