Accounts Receivable Specialist

Quality Engineering Solutions, Inc • Wexford, PA

37d • $50,000 - $60,000 • Hybrid

About The Position

The Accounts Receivable Specialist is responsible for overseeing all aspects of the company’s accounts receivable operations, including preparing and issuing invoices, processing payments, reconciling accounts, and following up on outstanding balances. The ideal candidate will have strong analytical and communication skills, exceptional attention to detail, and proficiency with accounting software systems.

This is a hybrid role based out of our Wexford, PA corporate office.

Requirements

• 3–5 years of experience in accounts receivable, accounting, or a related financial role—preferably within the construction or engineering industry.
• Proficiency in general accounting software and Microsoft Excel.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Self-motivated and able to work both independently and collaboratively in a hybrid setting.

Nice To Haves

• Experience implementing or managing systems such as BQE CORE is highly preferred.

Responsibilities

• Invoicing: Prepare, review, and send accurate invoices to clients in a timely manner.
• Payment Processing: Record, reconcile, and monitor incoming payments via multiple payment methods.
• Collections: Follow up on past-due accounts, resolve billing discrepancies, and negotiate payment arrangements as needed.
• Account Maintenance: Maintain and update customer billing records, ensuring accuracy of contact and payment information.
• Reporting: Generate and analyze A/R aging reports and other financial summaries to support cash flow management and forecasting.
• Customer Service: Serve as a primary point of contact for client billing inquiries and issue resolution.
• Credit Management: Assist with evaluating the creditworthiness of new and existing clients as needed.
• General Support: Collaborate with the accounting team on reconciliations, audits, and other assigned duties.

Benefits

• competitive pay
• a comprehensive benefits package including health, dental, and vision benefits
• a 401(k) plan
• a generous paid time off package
• flexibility to promote a healthy work-life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree