Accounts Receivable Specialist In-Office
About The Position
At American Screening Corporation (ASC), we aim to be the global leader in medical testing by partnering with 5 million companies and delivering positive outcomes to 1 billion people. The Accounts Receivable Specialist is responsible for managing customer billing, collections, and payment application for a rapid drug and alcohol test manufacturing company. This in-office position supports daily financial operations by ensuring accurate invoicing, timely collections, and close collaboration with internal teams including sales, customer service, shipping, and warehouse operations. This is a once in a lifetime opportunity to be on the ground floor of growing company with the latest technology developments projects that will serve 5 billion people. Core Values: American Screening Corporation fosters a culture that embodies the following core values: Inspirational: Empowering teams to innovate and achieve greatness. Disciplined: Upholding excellence and attention to detail in all endeavors. Accountable: Ensuring transparency and trustworthiness in every action. Execution: Delivering results with precision and efficiency. Aligned: Synchronizing goals and values across the organization. Transparency: Encouraging open communication and teamwork.
Requirements
- 2+ years of Accounts Receivable experience (B2B preferred)
- Experience in a manufacturing, distribution, or healthcare-related environment
- Strong attention to detail and organizational skills
- Proficiency in accounting software (QuickBooks, NetSuite, SAP, or similar)
- Working knowledge of Microsoft Excel
- Strong verbal and written communication skills
- Ability to work on-site during standard business hours
Nice To Haves
- Experience with medical devices, diagnostics, or regulated products
- Familiarity with distributor, clinic, laboratory, or employer accounts
- Knowledge of sales tax and tax-exempt customers
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field
Responsibilities
- Generate and issue accurate invoices for rapid drug test kits, alcohol testing devices, and related products
- Apply customer payments (checks, ACH, wire, credit cards) promptly and accurately
- Reconcile customer accounts and investigate discrepancies
- Maintain and monitor AR aging reports
- Process credits, returns, and billing adjustments in coordination with customer service and logistics teams
- Follow up on past-due accounts via phone, email, and in-person communication when needed
- Work closely with the sales, warehouse, and shipping teams to resolve invoice or delivery disputes
- Maintain strong working relationships with internal departments to support timely payment
- Escalate delinquent accounts according to company policy
- Maintain accurate customer files, including tax-exempt certificates and payment terms
- Ensure compliance with internal accounting procedures and audit requirements
- Assist with month-end close and audit preparation
- Support customer credit reviews and account setup
- Prepare weekly and monthly AR and collection reports for management
- Assist with cash flow tracking and forecasting
- Identify opportunities to improve billing accuracy and reduce Days Sales Outstanding (DSO)
- Perform additional accounting and administrative duties as assigned
Benefits
- Competitive salary
- Health insurance
- Paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
