Accounts Receivable Specialist

Katten•Chicago, IL

1d•Hybrid

About The Position

Katten is a full-service law firm with approximately 700 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm’s core areas of practice include corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals. The Accounts Receivable Specialist is responsible for processing the application of checks and wire transfers transmitted to client accounts receivable and firm-related expenses, posting of client retainers and processing the transfer of retainers in support of the billing process. This role maintains professionalism and strict confidentiality in all client and firm matters. Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).

Requirements

Bachelor’s degree in Accounting
Computer and data entry proficient
Excellent interpersonal, verbal, and written communication skills
Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts
Analytical skills requiring an aptitude for detail and accuracy in order to analyze, interpret, and process Accounts Receivable and the cash application process, perform essential duties relating to day-to-day Accounting procedures, respond to Accounts Receivable inquiries, and ensure the integrity of the Accounting Department database system
Exhibit high degree of initiative with the ability to organize and prioritize numerous tasks and ensure work is completed within defined deadlines
Works collaboratively and cooperatively with others in a team-oriented environment
Ability to manage multiple projects simultaneously in a fast-paced, deadline-driven, detail-oriented work environment, and adapt to changes in workflow
Proactive with excellent troubleshooting, problem resolution, and follow-through skills
Excellent organizational skills including record keeping, data collection, and system information
Ability to compile and analyze data and furnish detailed information in report format, written correspondence, e‑mail, or verbally
Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling balances, verifying numerical data, processing Accounts Receivable functions, and preparing various accounting/time reports
Ability to work overtime as needed and at fiscal year-end in order to meet Accounting deadlines

Nice To Haves

business internship while pursuing undergraduate degree is preferred
Experience and working knowledge of legal accounting software, Excel, Outlook, and MS Word preferred

Responsibilities

On a daily basis, analyze and perform application of cash deposit by applying checks/wire transfers to outstanding client invoices to reduce Accounts Receivable balance.
Process and post cash deposit entries into financial system.
Apply on-account unallocated funds to outstanding client invoices and write off outstanding invoice balances as requested by the billing and collection coordinators.
Work with billing coordinators on a regular basis, and at their request, transfer funds, cancel posted invoices and reverse application of funds received.
Research unidentified cash by coordinating with attorneys, billing coordinators and clients.
Respond to inquiries and resolve issues regarding Accounts Receivable.