Accounts Receivable Specialist

University of Wisconsin Madison • Madison, WI

8d • $58,000

About The Position

The Wisconsin Veterinary Diagnostic Laboratory (WVDL) is seeking a highly motivated and customer-focused Financial Specialist III to support the business functions of the lab. This position is responsible for managing day-to-day accounts receivable operations, assisting with procurement activities, and performing other accounting duties, while serving as WVDL’s Departmental Property Administrator. A well-qualified candidate will have the ability to work independently and collaboratively in a dynamic work environment. They will also have a strong attention to detail, excellent interpersonal, communication, and customer service skills, with the ability to engage effectively with diverse teams. This position plays a critical role in maintaining financial controls, ensuring compliance with University of Wisconsin policies, and adhering to Generally Accepted Accounting Principles (GAAP). This individual collaborates closely with WVDL management and staff to contribute to the success of laboratory operations.

Requirements

• At least 1 year of experience in accounting, finance, or business administration with hands-on work in any of these areas.
• Knowledge of the standard rules for financial reporting (Generally Accepted Accounting Principles).
• Proficiency in Microsoft Office with experience using Excel for spreadsheets and formulas, and other tools like Word and Outlook, and the ability to create detailed spreadsheets and reports.
• Ability to review work carefully and catch errors to ensure accuracy, with a strong attention to detail.

Nice To Haves

• Knowledge and understanding of UW purchasing policies and procedures and how purchasing works within the University of Wisconsin system.
• Familiarity with accounting tasks such as accounts payable (paying bills), accounts receivable (processing payments), basic accounting principles, auditing, budgeting, and purchasing.
• Ability to work independently, prioritize tasks, and manage deadlines effectively utilizing excellent organizational and time management skills.
• Ability to explain information and collaborate effectively with managers, vendors, and team members with clear communication.
• Strong oral and written communication skills for working with internal and external customers.
• Ability to follow through and meet deadlines by being organized and dependable in completing tasks on time.
• Ability to handle multiple priorities simultaneously, and switch between tasks quickly to solve problems as they arise.
• Ability to work well with others, contribute to smooth operations, and provide helpful feedback for improvement, utilizing strong teamwork skills.
• Ability to maintain professional, cooperative relationships with managers, supervisors, coworkers, and both internal and external customers.

Responsibilities

• Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies - 25%
• Reallocates expenses to appropriate funding strings - 5%
• Serve as the WVDL Departmental Property Administrator (DPA) - 10%
• Answers complex fiscal questions and provides information based on set materials and standards to various audiences - 15%
• May train staff on financial processes and best practices - 5%
• Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates - 5%
• Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations - 25%
• Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit - 5%
• Reviews transaction processing internal controls and recommends policies and procedures - 5%

Benefits

• This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree