Accounts Receivable Specialist
About The Position
The Accounts Receivable Specialist plays a critical role in maintaining accurate resident account ledgers and supporting the overall financial health of the organization. This position ensures the integrity of the accounts receivable process by managing resident charges, monitoring dispositions, and facilitating timely reconciliations. Working collaboratively with Regional and Property Managers, the Accounts Receivable Specialist ensures that all resident account activities align with operational objectives and financial compliance standards. The position requires a detail-oriented, responsive, and solution-driven attitude, with a commitment to maintaining accuracy and transparency in financial reporting. Through cross-functional collaboration and proactive communication, this role contributes to a cohesive, efficient, and service-focused accounting team. The core mission is to ensure the accuracy, timeliness, and integrity of resident financial data while supporting business operations and compliance efforts.
Requirements
- Associate degree in Business, Accounting, or related field, and/or 2–3 years of relevant experience in accounts receivable or property management accounting.
- Proficient in written and verbal communication for interacting with managers, bookkeepers, and vendors.
- Ability to calculate figures such as discounts, interest, proportions, and percentages with accuracy.
- Capable of resolving issues involving multiple variables in standardized scenarios.
Nice To Haves
- Experience with Yardi software and a high proficiency in Microsoft Excel is a plus.
Responsibilities
- Maintain accurate resident accounts receivable ledgers and ensure data integrity across systems.
- Review and reconcile accounts receivable-related general ledger accounts.
- Rebalance subsidized accounts to reflect correct billing and payments.
- Review ledgers of employee apartments for accuracy based on internal reporting.
- Reconcile exception reports related to gross potential rent, holding fees, prepaid balances, and security deposits.
- Prepare and maintain accounts receivable work papers and supporting documentation.
- Perform A/R month-end closing tasks in accordance with internal deadlines.
- Establish and maintain strong working relationships with Regional Managers, Property Managers, and other staff to ensure accurate A/R processes.
- Respond to A/R ticket requests regarding ledger discrepancies and non-payment questions.
- In accordance with legal requirements, review and finalize account dispositions for security deposits, canceled applicants, and denied applicants.
- Participate in due diligence activities for new acquisitions, including on-site or remote lease audits.
- Tasks or duties not outlined in this job description may be required to contribute to the organization's success and efficiency.
Benefits
- Employee referral payment program
- Educational Enhancement Program
- Medical, Dental, and Vision benefits
- Life/ AD&D Insurance
- Paid Parental Leave
- Long and short term disability
- Retirement Plan - 401(k) Plan
- Discount on an apartment at any one of our properties
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
