Accounts Receivable Specialist

SHALOM AUSTIN•Austin, TX

11h•$48,000 - $55,000•Hybrid

About The Position

The Accounts Receivable Specialist reconciles payments recorded in operational systems across multiple revenue streams and records that activity in the general ledger. The role focuses on monitoring bank activity and tracking chargebacks, refunds, and financial aid activity. This position does not perform front-end billing or post payments to individual customer accounts, except for room rentals, maintenance, and other shared services. The role supports month-end close and audit preparation and contributes to accurate financial reporting and strong internal controls. You’ll wow us by masterfully performing the following key duties and responsibilities: Essential functions: Accounts Receivable & Cash Management Reconcile payments (check, ACH, credit card, and online transactions) initiated by other departments and systems and record activity to the general ledger. Monitor bank activity, deposit checks, and reconcile deposits to source systems and the general ledger; does not post payments to individual customer accounts or perform bank reconciliations. Process refunds and track credit card chargebacks across systems, coordinating with program managers as needed. Perform billing and collections for rentals, maintenance, and other shared services. Financial Reconciliation, Close & Audit Support Support month-end close by preparing reconciliations, journal entries, and reports as needed. Assist with audit preparation by compiling supporting documentation and accounts receivable schedules. Contribute to process improvements that strengthen internal controls and increase receivables efficiency. Financial Aid Administration Administer financial aid activity, including documentation tracking, communication, and accurate entry of approved distributions. Ensure financial aid activity is properly recorded and supported for reporting and audit purposes. Additional Duties Handle sensitive financial information with accuracy and confidentiality. Other duties as assigned.

Requirements

Associate’s degree in accounting or higher, or equivalent relevant experience.
Minimum of 3 years of accounts receivable or related accounting experience; nonprofit experience a plus.
Strong attention to detail, organization, and problem-solving skills.
Proficiency in accounting software and Microsoft Excel.
Solid understanding of general accounting principles.
Ability to work independently while collaborating effectively across teams.

Nice To Haves

nonprofit experience a plus

Responsibilities

Reconcile payments (check, ACH, credit card, and online transactions) initiated by other departments and systems and record activity to the general ledger.
Monitor bank activity, deposit checks, and reconcile deposits to source systems and the general ledger; does not post payments to individual customer accounts or perform bank reconciliations.
Process refunds and track credit card chargebacks across systems, coordinating with program managers as needed.
Perform billing and collections for rentals, maintenance, and other shared services.
Support month-end close by preparing reconciliations, journal entries, and reports as needed.
Assist with audit preparation by compiling supporting documentation and accounts receivable schedules.
Contribute to process improvements that strengthen internal controls and increase receivables efficiency.
Administer financial aid activity, including documentation tracking, communication, and accurate entry of approved distributions.
Ensure financial aid activity is properly recorded and supported for reporting and audit purposes.
Handle sensitive financial information with accuracy and confidentiality.
Other duties as assigned.

Benefits

We’ll provide a FREE membership to the fitness and aquatics center, and offer you discounts on programs, including personal training.
We are a learning organization! Our staff have regular opportunities for training and continuing education.
We offer outstanding medical insurance coverage through Cigna, and we’ll pay over 80% of the premium cost of our base plan on your behalf.
You will have the option to contribute to our 403(b) with and the opportunity for a company match.
We provide life and long-term disability insurance, and we pay 100% of the cost for you.
We will give you lots of paid time off. First-year employees receive: 18 days of paid time off, and more than 15 Jewish and Federal holidays.
We’ll offer you up to a 50% discount for your kiddos in our amazing early childhood program, as enrollment allows.
You will have access to our amazing Employee Assistance Program (EAP).
We understand that you need a work/life balance and that you have commitments outside of the workplace, so we’ll do our very best to offer you some flexibility in your work schedule.
Opportunity to work in a flexible hybrid environment (in-office and remote)
We’ll provide you with the opportunity to make a difference in the Central Texas Jewish community every day.