Accounts Receivable Specialist

Numero

42d • $52,000 - $60,000 • Remote

About The Position

At Numero, we build software for political campaigns and nonprofits. Since our founding in 2019, we’ve scaled our platform to serve thousands of clients ranging from city council seats to US Senate races, and have helped them collectively manage over $10B in contributions.

Our platform is an all-in-one system comprised of a donor CRM, a broadcast email/text tool, and payment processing pages that our clients rely on for their work every day. With rapid growth over the past 18 months, we're hiring our first dedicated Accounts Receivable Specialist to join our finance team and help us scale our billing operations.

This is a foundational role—you'll own the AR function from day one, working closely with our Financial Controller to ensure smooth billing operations and healthy cash flow. In joining our small but mighty team, you will help shape our team's culture and have a substantial impact on the success of our company 📈 — come join us!

Requirements

• Recent graduate (within last 2-3 years) with a Bachelor's degree in Accounting preferred (Finance or Business degrees with accounting coursework also considered).
• Strong attention to detail and organizational skills — you'll be managing hundreds of client accounts and invoices.
• Excellent written and verbal communication skills — you'll be the primary point of contact for client billing inquiries.
• Comfortable with technology and eager to learn new software tools quickly.
• Ability to work independently in a remote environment with strong self-motivation.
• Professional demeanor and sound judgment when handling sensitive financial matters.
• You are located in Southern California (Orange County preference) and are willing to travel 1-2x a year for company retreats and/or team offsites (usually held in California).

Nice To Haves

• Previous internship or work experience in accounting, AR, billing, or collections.
• Familiarity with any of our tools: QuickBooks, Stripe, Excel, Google Workspace, Monday.com [http://Monday.com], HubSpot, PandaDoc.
• Experience in a customer-facing or service-oriented role.

Responsibilities

• Monitor and manage all accounts receivable activity across our client base.
• Follow up promptly on open invoices and past-due accounts via email.
• Process disputed contributions from our payment processing pages.
• Ensure timely cash collection in line with net 10-day payment terms.
• Maintain accurate AR aging reports and track collection metrics.
• Identify and escalate collection issues as needed.
• Respond to internal and external client questions about invoices, payments, and account status.
• Build positive relationships with clients while maintaining professional boundaries around payment expectations.
• Coordinate with the sales and customer success teams to resolve billing-related client issues.
• Handle billing disputes with empathy and professionalism.
• Assist with contract management and ensure billing aligns with contract terms.
• Help prepare monthly client billing reports and revenue summaries.
• Support month-end close activities related to revenue and receivables.
• Contribute to process improvements as we scale our billing operations from hundreds to thousands of clients.
• Assist with QuickBooks entries and reconciliations as needed.
• Record vendor invoices.
• Help maintain organized financial records and documentation.
• Support ad hoc finance and operations projects.
• Collaborate with our Financial Controller on building out financial processes and systems (including expanding the use of AI in our team).

Benefits

• Flexible PTO (including 12 company holidays and 2 weeks of required PTO each year).
• 401K Match.
• Medical, dental and vision coverage with HSA option; 50% coverage for dependents.
• Paid Parental Leave for primary and secondary caregivers.
• Your choice of premium tech setup – laptop, monitor, accessories, and headphones.
• $1,000 for your work-from-home setup.
• Annual company retreat and/or team offsites.
• Professional development support — we want you to grow with us and will invest in courses, certifications, or training that helps you develop your finance career.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level